For US government contractors, DCAA compliance is essential to passing audits and keeping contracts. The Defense Contract Audit Agency requires precise time tracking, approvals, and secure records. WebWork Tracker makes it simple—combining daily time entry, audit-ready logs, role-based approvals, and compliant record retention so you’re always prepared.
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The Defense Contract Audit Agency audits contractors working with the US Department of Defense and other federal agencies to ensure billing and labor charges are accurate. DCAA compliant timekeeping means your system follows the agency’s standards for:
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DCAA guidelines require that your timekeeping process covers:
Daily Time Entry
Employees must log hours worked on each project daily, not retroactively.
Employee Certification
Each timesheet must be signed or digitally certified by the employee.
Supervisor Approval
A direct supervisor must review and approve timesheets.
Audit Trails
All changes must be recorded with a timestamp, user ID, and reason.
Separation of Duties
Employees can’t approve their own timesheets.
Retention & Accessibility
Records must be retained for at least 2 years and be accessible for DCAA audits.
| Step | Requirement | WebWork Feature |
|---|---|---|
| 1 | Daily time entry | Automatic reminders to log hours each day |
| 2 | Employee certification | One-click digital approval on submission |
| 3 | Supervisor approval | Role-based permissions for managers |
| 4 | Audit trail | Tamper-evident logs of all changes |
| 5 | Record retention | Secure storage with easy export options |
Train employees on DCAA requirements.
Enforce daily entry and supervisor review.
Conduct internal audits regularly.
Maintain clear written policies for timekeeping.
Use software—like WebWork—that enforces rules automatically.
| Feature | DCAA-Compliant Software (WebWork) | Non-DCAA Time Tracking Tools |
|---|---|---|
| Daily Time Entry Enforcement | Built-in reminders ensure daily logging of hours | Often allows bulk or retroactive entries |
| Employee Certification | One-click digital sign-off with secure verification | Usually no formal certification step |
| Supervisor Approval Workflow | Role-based access for manager-only approvals | Approvals optional or unrestricted |
| Audit Trail | Tamper-evident logs with timestamp, user ID, and reason for every change | Limited change history or overwrites old data |
| Separation of Duties | Employees cannot approve their own timesheets | No built-in restriction in many tools |
| Retention Compliance | Secure storage for legally required periods with export options | Data retention varies, not aligned with DCAA rules |
| Audit-Ready Reporting | Generates DCAA-format reports instantly | Generic reports that may not meet audit standards |
| Policy Enforcement | Settings enforce compliance rules automatically | Relies on manual policy enforcement |
With WebWork, these features come standard—removing the risk of manual errors and helping ensure your timekeeping process stands up to a DCAA audit.
DCAA compliance is about more than passing an audit—it’s about maintaining trust with federal clients and ensuring accurate labor cost reporting. WebWork Tracker simplifies compliance by daily time capture, role-based approvals, audit-proof logs, and secure retention in one platform, so your business can focus on delivering great work while staying fully compliant.
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