Import
Zoho Books
- Customers
- Projects
- Staff
Zoho Books Time Tracking Integration
Your customers, projects and staff already live in Zoho Books. WebWork adds the tracking layer on top: automatic time tracking, screenshots, activity levels and productivity data. Tracked hours reach the Zoho Books timesheet on the right customer, project and staff member, updated every ten minutes and ready to invoice.
Connect WebWork and Zoho Books
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Why connect WebWork with Zoho Books?
Hours that are tracked in one tool and invoiced in another get retyped, rounded or lost on the way. The Zoho Books time tracking integration closes that gap: the billing structure stays in Zoho Books, and WebWork records the hours against it.
What the integration does:
- Imports customers, projects and staff from Zoho Books, so nothing is set up twice
- Tracks hours automatically while your team works, with screenshots and activity levels behind every entry
- Sends tracked hours to the Zoho Books timesheet every ten minutes, as unbilled entries on the right customer, project and staff member
- Leaves rates, taxes and invoice generation in Zoho Books
- Shows the same hours in WebWork reports by customer, project and member before they are billed
Zoho Books timesheet
WebWork tracked time
| Staff | Project | Hours | Status |
|---|---|---|---|
| Alex M. | Website redesign | 6:30 | Unbilled |
| Nora S. | Q3 audit | 4:15 | Unbilled |
| Daniel R. | Brand guidelines | 7:45 | Unbilled |
How Zoho Books and WebWork exchange data
Customers, projects and staff come in from Zoho Books. Tracked hours go back to its timesheet, one entry per member, per project, per day.
Track
WebWork
- Tracked hours
- Screenshots
- Activity levels
Send
Zoho Books timesheet
- Unbilled entries, updated every ten minutes
- Right customer and project
- Matched staff member
Built for billing that starts in Zoho Books
The integration is designed so a Zoho Books user never has to leave the accounting workflow to get tracked hours onto an invoice.
Hours land on the right customer
Each imported project keeps its customer link, so billable hours tracked on it are already attached to the client who will be invoiced.
Invoice from unbilled entries
Entries arrive in the Zoho Books timesheet as Unbilled, flagged billable or not from their project. You invoice them from Zoho Books whenever you are ready, with rates and taxes applied there.
Proof behind every hour
Screenshots, activity levels and app usage are captured while the hours are tracked, so every line on the timesheet has a record of the work behind it.
Staff matched by email
Zoho Books organization users are matched to WebWork members by email, or invited from the same tab. Hours are logged in Zoho Books under the matched user.
One organization, chosen at connect
When you connect, you choose which Zoho Books organization to integrate. It needs Zoho Books Professional or above, the plans that carry the timesheet and project billing module. The Settings tab shows the connection status and the selected organization at any time.
No extension, no exports
WebWork connects through your Zoho sign-in and works over the Zoho Books API: imports come in through it, timesheet entries go out through it.
What moves between WebWork and Zoho Books
After you connect, the integration page in WebWork has four tabs. Each one handles one part of the sync.
Customers
- Import Zoho Books customers into WebWork so tracked hours attach to the right client
- Search or filter the list and import only the customers you need
- Imported customers appear under Finances, Customers in WebWork
Projects
- Import Zoho Books projects with their customer links intact
- Tracked hours on imported projects are sent to the Zoho Books timesheet
- A project without a linked customer stays out of per-customer reports: import its customer first, then re-import the project
Members
- Match Zoho Books organization users to WebWork members by email, or invite them to your workspace from this tab
- Users without an email are matched by first and last name to existing members
- Synced members show a green Synced status, and their hours are logged in Zoho Books under the matched user
Settings
- Shows the connection status and the selected Zoho Books organization
- Turn on Send tracked time data from WebWork to start sending tracked hours to Zoho Books
- Entries are created on an auto-created task named WebWork tracked time, one per member, per project, per day, updated every ten minutes as time accrues, with the status Unbilled
How to set up the Zoho Books integration in WebWork
Five steps, all inside WebWork and your Zoho sign-in. No exports, no spreadsheets.
-
Step 1
Enable Zoho Books
In your WebWork dashboard, go to Integrations, find Zoho Books under Finance and click Enable.
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Step 2
Sign in at Zoho and choose an organization
You are taken to Zoho to sign in. Review the permissions WebWork asks for (projects, customers and vendors, settings and preferences), accept, and choose the Zoho Books organization to integrate.
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Step 3
Import customers and projects
On the Customers tab, select the customers you need and click Import. Then do the same on the Projects tab, so each project keeps its customer link.
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Step 4
Match or invite members
On the Members tab, select the organization users to sync. Users with a matching email are linked to existing WebWork members; the rest can be invited from the same tab.
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Step 5
Turn on sending tracked time
On the Settings tab, turn on Send tracked time data from WebWork. Tracked hours now reach the Zoho Books timesheet within ten minutes, as unbilled entries ready to invoice.
Why teams choose WebWork for Zoho Books time tracking
Teams that bill from Zoho Books use WebWork to capture the hours accurately and hand them over in a form accounting can invoice without questions.
Activity-based time tracking
Hours are recorded from real activity on the member's device, with idle time detected, so the number on the timesheet is the time actually worked.
Billable and non-billable, kept apart
Each entry carries the billable flag of its project, so billable and non-billable hours stay apart in Zoho Books exactly as they are in WebWork.
Reports by customer and project
Before anything is invoiced, reports in WebWork show the same hours by customer, project and member, with screenshots and activity levels one click away.
Built for teams and contractors
Works for in-house staff and for contractors billing by the hour: each member tracks in the desktop, web or mobile app, and the hours arrive in Zoho Books under their name.
Zoho Books stays the system of record
Rates, taxes and invoice generation stay in Zoho Books. WebWork supplies the hours and the proof behind them.
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Loved and trusted by teams who bill by the hour
Oscar Alonso R.
Mid-Market user, G2 verified review
Accurate Time Tracking in a Lightweight App
I use WebWork to keep track of my worked hours, then I use the report created by WebWork as an attachment in my invoice.
Aman P.
Mid-Market user, G2 verified review
Seamless Time Tracking with Flexible User Control
WebWork solves two huge problems for me: lost billable hours and client trust. Before, I’d underestimate time or forget to log it. Now, everything is captured automatically. More importantly, the activity reports let me show clients exactly what I worked on, which makes invoicing frictionless and builds lasting professional trust.
WebWork AI: from tracked hours to answers
WebWork AI reads the same tracked data and answers questions about it: which customer took the most hours this month, which project is running over, who has not tracked today.
With WebWork AI, you can:
Ask about any member, project or period and get the answer from tracked data
Get performance summaries with irregularities flagged early
Delegate routine actions like creating projects, tasks and standups
Receive key insights by email, on the schedule you set
FAQ
Yes. Your team tracks time in WebWork on the projects imported from Zoho Books, and the hours are sent to the Zoho Books timesheet every ten minutes, on the matching customer, project and staff member, where you invoice them.
Customers, projects and organization users are imported from Zoho Books into WebWork. Tracked hours are sent from WebWork to Zoho Books once Send tracked time data from WebWork is turned on in the Settings tab.
The Zoho Books integration is available on every WebWork plan. Pro keeps one integration active at a time, while Plus and Premium include the full integration list with no limit. On the Zoho side, the organization needs Zoho Books Professional or above, the plans that include the timesheet and project billing module.
Users with an email address are matched to WebWork members with the same email, and added to the workspace if they are not there yet. Users without an email are matched by first and last name to existing members only, so they need a matching member in the workspace already.
They appear in the Zoho Books timesheet on an auto-created task named WebWork tracked time, with the note Tracked time from WebWork: one entry per member, per project, per day, updated every ten minutes as time accrues. Each entry carries the billable flag of its project and the status Unbilled, so you invoice it from Zoho Books whenever you are ready.
Zoho Projects has its own native WebWork integration, where tracked hours go back to Zoho Projects tasks. The Zoho Books connection is separate from it and asks for its own consent at Zoho. For Zoho CRM, Zoho Desk, Zoho People and the other Zoho apps, WebWork connects through Zoho Flow.
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Track billable hours in WebWork, invoice them from Zoho Books
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