Automate employee time tracking across your healthcare business. HIPAA-compliant, accurate, and built for hospitals, billing companies, insurance firms, clinical practices, laboratories, and telehealth providers. Track remote medical coders, field nurses, office staff, and contractors with one unified platform that integrates seamlessly with your existing healthcare systems.
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47,2M+
Hours Tracked
2,4M+
Tasks Completed
160+
Countries
289K+
Projects Succeeded
Gain transparency into day-to-day operations and ensure consistent service quality and a more streamlined revenue cycle for healthcare providers. Automated time tracking lets you enhance performance management, resource allocation, billing and cost analysis, all with WebWork Time Tracker, specialized to the needs of medical billing companies.
We understand that healthcare organizations—from medical billing companies to hospital systems—require the highest levels of data security and regulatory compliance. WebWork maintains strict HIPAA compliance with end-to-end encryption, role-based access controls, detailed audit logs, and signed Business Associate Agreements (BAAs). Our platform protects all sensitive information including employee records, time tracking data, and any healthcare-related information your organization processes.
Read More About HIPAAWhether you're managing hospital staff, remote medical coders, insurance claims processors, or billing teams—these features eliminate manual processes and deliver the insights you need.
Eliminate manual timesheet errors and reclaim valuable time every week. Healthcare employees' hours are tracked automatically based on their work activities—whether they're processing claims, coding medical records, managing insurance cases, or providing clinical services. No more forgotten clock-ins or inaccurate time entries.
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Monitor your entire healthcare workforce with precision. Track arrivals, breaks, and departures across multiple locations. Perfect for managing shift workers, remote medical coders, field adjusters, and office staff. Capture reasons for tardiness or early departures for compliance documentation.
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Make healthcare time tracking more efficient by connecting WebWork with your existing tools. Our platform integrates with popular project management and accounting solutions, ensuring your time data flows smoothly between systems. Whether you're tracking project hours for medical billing clients or managing tasks across departments, our integrations reduce manual data entry.
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Transform time data into actionable insights. Analyze productivity across departments, track project costs for different clients or insurance products, monitor overtime trends, and identify optimization opportunities. Export reports for billing, payroll, or compliance audits in multiple formats.
Discover Reporting Capabilities
Get instant visibility into your healthcare operation. Monitor current activities across all departments, track task progress, and ensure adequate coverage. View which applications or systems employees are using, perfect for managing remote billing teams or distributed insurance operations.
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Enable time tracking for field-based healthcare workers. Home health nurses, insurance adjusters, medical sales reps, and traveling healthcare professionals can track time from anywhere. GPS verification ensures accurate location-based tracking for compliance and billing.
Go to Mobile Time Tracker
To understand how healthcare organizations use our time tracker and how they benefit from it, we have surveyed them. The results are proof of why WebWork is the best healthcare time tracking software.
82% of our customers in healthcare have reported increased operational efficiency in administrative processes since using WebWork.
79% of our healthcare customers have reported improved staff utilization. They noticed increased job satisfaction as a result of reduced overstaffing and burnout due to WebWork.
89% of our customers in healthcare have reported improved time management and easier immediate adjustments arising from it. Healthcare professionals have reported managing their time and tasks more efficiently since they started using WebWork.
Deploy an intelligent AI agent that works 24/7 to optimize your healthcare workforce. It automatically detects overload, prevents burnout, ensures compliance, and balances workloads across your organization. Whether managing hospital staff, billing teams, or insurance processors, WebWork AI takes action to prevent problems before they impact operations.
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Connect your workspace with other tools and import members, projects, and tracked time instantly. Choose from tools for project and task management, finance management, communication, and more.
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Maintain optimal staffing levels by scheduling shifts efficiently. Shift scheduling on WebWork is designed to simplify healthcare shift management to avoid overstaffing and meet patient care optimally.
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Healthcare professionals use the feature of activity descriptions to record their work activities. These can be patient interactions, treatments administered, or any procedural details, that are essential for accountability.
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Healthcare employees can fill out their timesheets and submit them for approval. You will get the timesheets in your inbox review them, and approve or reject them. You can export the timesheets in CSV, XLSX, and PDF.
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WebWork automatically calculates payroll based on tracked hours and hourly rates, then seamlessly syncs with your payment platforms. Connect directly with PayPal, Payoneer, Wise, Xero, and Gusto for automated payment processing.
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To ensure the safety and security of your data, including patient data and privacy, we have a set of rules in place. We follow the Health Insurance Portability and Accountability Act (HIPAA) and GDPR to protect your sensitive information.
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You can manage the leave and time off of medical staff on WebWork. Create leave policies with distinct settings, send employees on leave, or give them time off in the same time tracking system where you track time.
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Sign up and create your workspace
Select Healthcare as your industry
Set hourly rates for team members
Create projects and assign tasks
Invite your healthcare team to track time
Monitor real-time data and generate reports
To track more than time, have members install our Desktop Time Tracker App.
Get Started Explore PricingIf you have a team with 10+ healthcare professionals, you qualify for a demo with us. Our specialists will show you around WebWork and explain how you can use it for efficient healthcare time tracking.
Book a DemoSet billable hours and track time on your legal services for accurate payment.
Explore Attorney Time TrackingAutomate time entries and manage timesheets and payroll effortlessly.
Explore Accountant Time TrackingFocus on your goal while WebWork tracks time and generates reports for your organization.
Explore Volunteer Time TrackingManage marketing projects and the time spent on them to bill clients accordingly.
Explore Marketing Time TrackingHealthcare time tracking software automates the process of recording employee work hours across medical facilities, billing companies, and insurance firms. It's essential for ensuring accurate payroll, maintaining compliance with labor laws, optimizing staff schedules, and reducing administrative costs. Without proper time tracking, healthcare organizations face payroll errors, compliance violations, and inability to bill accurately for services.
Healthcare time tracking solutions range from $3-15 per user per month, with enterprise pricing for larger health systems. WebWork offers competitive pricing starting at $3.99 per user with volume discounts for healthcare organizations over 50 employees. Most facilities see ROI within 60-90 days through reduced overtime and eliminated time theft.
Essential features for healthcare organizations include automated time tracking to eliminate manual errors, HIPAA compliance for data security, shift scheduling with rotation management, real-time monitoring for instant workforce visibility, and integrations with payroll and HR systems. Additionally, look for mobile tracking for field workers, overtime alerts for compliance, and specialized reporting for different healthcare settings—whether you're managing hospital staff, medical billing teams, or insurance processors. WebWork includes all these critical features plus AI-powered analytics for workforce optimization.
Hospitals need 24/7 shift scheduling, nurse-to-patient ratio monitoring, and complex rotation management. Medical billing companies require project-based tracking to bill different healthcare clients, productivity metrics for claims processing, and tracking for remote coders. WebWork handles both scenarios with customizable features for each healthcare business type.
While employee time data alone isn't typically PHI, healthcare time tracking systems often integrate with other platforms that handle patient information. HIPAA compliance ensures proper security protocols, encryption, and audit trails. WebWork maintains full HIPAA compliance and provides Business Associate Agreements (BAAs) for added protection.
Yes, modern healthcare encompasses remote medical coders, telehealth providers, home health nurses, and insurance field adjusters. WebWork's mobile app provides GPS-verified tracking, offline functionality, and automatic mileage logging for field-based healthcare workers while maintaining compliance and security standards.
Implementation typically takes 5-10 business days depending on organization size and complexity. This includes system setup, integration configuration, staff training, and testing. WebWork's healthcare specialists can expedite implementation to 5-7 days with dedicated support throughout the process.
Professional healthcare time tracking solutions should provide comprehensive onboarding tailored to medical environments. WebWork offers dedicated training for healthcare organizations, with role-specific sessions for administrators, managers, and staff members. Our Customer Success Specialists understand healthcare workflows and provide hands-on setup assistance, ensuring your team—from hospital departments to billing offices—can start tracking time immediately. We also provide 24/7 support, recognizing that healthcare operates around the clock.
