The Best Insightful Alternative
Get everything Insightful lacks — built-in payroll, AI insights, advanced reporting, collaboration tools, and full time tracking — all in one platform and at up to 40% lower cost. WebWork replaces Insightful and the 3–6 extra tools you need alongside it.
Pro $ 3.99 /user/mo.
Professional time tracking for growing teams. Includes desktop, mobile, and browser tracking, screenshots, activity levels, AI, and essential productivity tools.
Productivity Management $ 6.40 /user/mo.
Basic time tracking with productivity monitoring, screenshots, and activity tracking.
Plus $ 6.39 /user/mo.
Complete business management with payroll, invoicing, expense tracking, project & task management, advanced analytics, communication, and shift scheduling.
Time Tracking $ 8 /user/mo.
In-depth time insights and project tracking but still missing payroll and invoicing.
Premium $ 7.19 /user/mo.
Enterprise-grade features with custom branding, compliance tools, unusual activity detection, and advanced security.
Process Improvement $12 /user/mo.
Workflow analysis for large teams (50+ users). Includes automated time mapping and deeper process insights but lacks full-scale workflow management.
Prices shown are based on annual billing
35,000+ people signed up last month
Trusted and Loved by Companies Worldwide
Insightful vs WebWork
Trusted and Loved by Companies Worldwide
Why choose WebWork over Insightful?
Let’s go through each tool’s features one by one to see the exact areas where WebWork and Insightful differ.
Time Tracking
Feature
Winner
Desktop apps (Windows, macOS, Linux)
All plans
All plans
(Linux is in beta)
WebWork
Browser tracker (Web & Extension)
All plans
Not available
WebWork
Mobile tracker
All plans
Not available
WebWork
Project management
All plans
Time Tracking ($8)
WebWork
Time on projects & tasks
All plans
Time Tracking ($8)
WebWork
Budgeting
All plans
Not available
WebWork
Expense tracking
Plus ($6.39)
Not available
WebWork
Invoicing
All plans
Not available
WebWork
Payable invoices
Plus ($6.39)
Not available
WebWork
Multi-currency support
All plans
Not available
WebWork
Automated time mapping
Not available
Process Improvement
($12)
Insightful
Overall, WebWork takes the lead in time tracking, considering both functionality and pricing, while Insightful only slightly edges out in the automated project and task tracking feature.
Activities & Monitoring
Feature
Winner
Active and idle time
All plans
All plans
Equal
Screenshots
All plans
All plans
Equal
Real-time overview
All plans
All plans
Equal
Time on online meetings
All plans
All plans
Equal
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Activities timeline
All plans
All plans
Equal
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Engagement levels
All plans
All plans
Equal
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Idle time alerts
All plans
All plans
Equal
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Unusual activity detection
Premium ($7.19)
Not available
WebWork
Employee GPS tracking
All plans
Not available
WebWork
While both Insightful and WebWork offer comprehensive activity tracking features, WebWork offers additional advanced features such as unusual activity detection and GPS tracking at a reasonable cost, giving it a clear advantage.
Attendance
Feature
Winner
Manual clock in/out
All plans
All plans
Equal
Automatic clock in/out
All plans
All plans
Equal
Break time capture
All plans
All plans
Equal
Manual/offline time capture
All plans
All plans
Equal
Attendance
All plans
All plans
Equal
Shift Scheduling
Plus ($6.39)
All plans
Equal
Automatic timesheets
All plans
All plans
Equal
Payroll via integrations
All plans
coming soon
WebWork
Build-in payroll
Plus ($6.39)
Not available
WebWork
Absence alerts
All plans
All plans
Equal
Both Insightful and WebWork offer strong time tracking and attendance features. WebWork still takes a clear lead overall for payroll, providing built-in payroll at lower prices, whereas Insightful lacks these features.
Considering pricing, WebWork delivers more features for less cost, including payroll, making it better value for most teams.
Reports
Feature
Winner
Productivity time
All plans
All plans
Equal
App and Website Usage
All plans
All plans
Equal
Work type reports
All plans
All plans
Equal
Trends reporting
All plans
All plans
Equal
Hybrid work insights
All plans
Enterprise
WebWork
Capacity analysis
Not available
Enterprise
Insightful
Workload balancing
Not available
Enterprise
Insightful
Communication report
All plans
Not available
WebWork
License management
Not available
Not available
Insightful
Internet connectivity reporting
Not available
Enterprise
Insightful
Work-life balance tracking
All plans
Not available
WebWork
Custom charts & visualizations
All plans
Not available
WebWork
Branded reports
Plus ($6.39)
Not available
WebWork
Considering both functionality and pricing, WebWork provides broader reporting capabilities at lower or standard-tier pricing, giving it a clear advantage for teams that need comprehensive and visually customizable insights.
Process Optimization
Feature
Winner
Process and workflow analysis
Premium ($7.19)
Process Improvement ($12)
Equal
Process optimization for finance teams
Premium ($7.19)
Process Improvement ($12)
Equal
Process optimization for insurance teams
Premium ($7.19)
Process Improvement ($12)
Equal
Process optimization for support teams
Premium ($7.19)
Process Improvement ($12)
Equal
Process optimization for call centres
Premium ($7.19)
Process Improvement ($12)
Equal
AI Assistant
All plans
Beta
WebWork
AI-powered work time categorization
Plus (6.39$) or higher
Not available
WebWork
Smart work mode detection
Plus (6.39$) or higher
Not available
WebWork
Both tools support process optimization and help improve efficiency. However, WebWork stands out by offering AI-powered process optimization features.
User Management
Feature
Winner
Role-based access
All plans
All plans
Equal
Teams organization
All plans
All plans
Equal
Custom fields
Plus (6.39$) or higher
Not available
WebWork
Individual settings
All plans
All plans
Equal
Group settings
All plans
All plans
Equal
Personal dashboard
All plans
All plans
Equal
Automatic employees provisioning
All plans
All plans
Equal
Provisioning management
Premium ($7.19)
Enterprise
WebWork
Considering pricing, WebWork delivers advanced user management features at defined plan levels, giving it a clear advantage.
Collaboration & Communication
Feature
Winner
Chat
All plans
Not available
WebWork
Video Meetings
Plus (6.39$) or higher
Not available
WebWork
Standups
All plans
Not available
WebWork
WebWork clearly leads in communication tools, offering built-in chat across all plans and video meetings starting from the Plus tier. Insightful, on the other hand, lacks both features entirely, requiring external tools for team collaboration.
Integrations
Feature
Winner
API
All plans
All plans
Equal
HRIS integrations
Not available
All plans
Insightful
Project management integrations
All plans
Time Tracking ($8) coming soon
WebWork
Invoicing integrations
All plans
Not available
WebWork
Payroll integrations
All plans
Allows importing data under Payroll integrations but doesn’t send time or payment data
WebWork
Communication integrations
All plans
Not available
WebWork
Both Insightful and WebWork offer API access, but WebWork provides broader integrations, including project management, invoicing, payroll, and communication tools across its plans.
Security
Feature
Winner
Two-factor authentication
All plans
All plans
Equal
Audit logs
Plus ($6.39)
Enterprise
WebWork
SSO
Plus ($6.39)
Enterprise
WebWork
WebWork provides essential security features at accessible plan levels compared to Insightful.
Customer Service
Feature
Winner
Online support
All plans
All plans
Equal
Tailored deployment
Premium ($7.19)
Enterprise
WebWork
Customized onboarding
Plus ($6.39)
Enterprise
WebWork
Dedicated account manager
Premium ($7.19)
Enterprise
WebWork
SLA
Premium ($7.19)
Enterprise
Equal
Overall, WebWork is more accessible for advanced support, whereas Insightful is stronger for teams needing SLA guarantees.
Comparing Add-Ons and Extra Features
WebWork Add-Ons
Smart Monitoring
$2.50 per user/mo
AI-driven daily insights, categorized activity summaries, and optional productivity alerts.
Not available on Insightful
Payments & Payroll
$1.50 per user/mo
Complete payroll and payout automation with built-in payment processing.
Not available on Insightful
White Label
$1.00 per user/mo
Full workspace branding with custom logo, colors, and domain (included in higher tiers).
Not available on Insightful
Insightful Add-Ons
On-Demand Screenshots
$1 license/mo
Instant visibility into work activity. It will take screenshots on-demand in real time.
Not available on WebWork
Security Bundle
$2 license/mo
- IT Forensics (Activity log)
- Apps & Websites Alerts
- Keyword Alerts
Increased Screenshot Frequency
$2 license/mo
Increase the number of screenshots taken per hour (up to 120 screenshots per hour).
WebWork provides up to 3 screenshots in a 10-minute interval for the Pro plan, and up to 10 screenshots are available for Plus and higher plans.
Screen Recording
$3 license/mo
Insightful offers Screen Recording Add-On providing the option to capture and playback screen recording.
WebWork offers video screenshots but not full screen recordings.
Data Warehouse Integrations
$500 license/mo
Integration with BigQuery and Snowflake (soon).
Not available on WebWork
Insightful only helps you monitor work.
WebWork helps your team work better, improve productivity, and get paid, all in the same platform.
Payments & Payroll
WebWork offers built-in payroll, payments, invoicing, and multi-currency support, directly connected to your team’s tracked hours. While Insightful currently lacks native payroll and payment capabilities, WebWork turns time tracking into an end-to-end financial workflow that saves time, reduces errors, and helps teams get paid faster.
AI That Works Like a Team Member, Not Just a Tool
WebWork AI goes far beyond simple summaries or basic analytics. With agentic AI built directly into the platform, your team gets smarter recommendations, automated workflows, and meaningful context behind every hour tracked.
- Analyzes productivity patterns
- Flags inefficiencies
- Creates projects and tasks
- Sends automated review emails
- Sends event-based notifications
More than tracking: WebWork gives you the whole workspace and grows with your team without restrictions
With WebWork you get:
- Full collaboration suite — chat, video calls, standups
- Complete financial workflow — payroll, invoicing, expenses, multi-currency
- Advanced reporting — custom charts, branded reports, work-life balance insights
- AI-powered optimization — intelligent insights and automation
- Unlimited scalability — no team-size restrictions, no enterprise-only features
With Insightful you’re limited to:
- Basic monitoring and screenshots
- Enterprise-gated features
- Add-on costs for essential capabilities
- No payroll, invoicing, collaboration, or AI workflow automation
WebWork is built to scale from day one, without forcing you into expensive upgrades as your team grows.
How to switch from Insightful to WebWork?
Sign up on WebWork
Go to Integrations>Migrations and click Migrate on Insightful
Follow the migration steps and import the data you want
That’s it. Now your Insightful workspace is on WebWork.
Insightful vs WebWork: When to choose which?
Insightful is best for:
Your organization requires on-premise or private cloud deployment for security or compliance reasons and you have over 100 team members. You need insider threat detection, app & website alerts, and keyword monitoring. You want screen recording or on-demand screenshots to monitor activity in real time. You plan to integrate with data warehouses like BigQuery. You are focused on advanced process optimization workflows, and are willing to pay for enterprise or add-on plans.
WebWork is best for:
You need an affordable solution with many features available in lower‑tier plans. Growing teams or SMBs wanting automated activity tracking, attendance, time-offs and payroll in one tool. Companies needing stronger management, monitoring and reporting capabilities across projects and people. Teams preferring built-in communication (chat, video, standups) and native integrations. Workspaces that want AI assistance and analytics for smarter, data-driven management. Teams with Linux users who require native desktop app support.
See the Difference for Yourself
Book a free demo and see how exactly WebWork can adapt to your team’s needs and be the best Insightful alternative you have tried.
