Time Tracking for Staffing Companies
Built for staffing companies managing contractors, temps, and placed employees across multiple clients. Track billable hours, automate timesheet approvals, ensure accurate client billing, and protect your margins—all with flexible monitoring options and enterprise-grade security.
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Thousands of Staffing Companies Choose WebWork
Why do staffing companies choose WebWork for contractor time tracking
WebWork simplifies the complex task of managing hundreds of employees/contractors—from automated time tracking and timesheet approvals to streamlined payroll processing and compliance management.
Automated Contractor Time Tracking
Eliminate manual timesheets and forgotten hours. WebWork automatically tracks contractor hours regardless of where they work—remote, hybrid, or on-site. Choose visible tracking for transparency or silent mode for company devices —ensuring accurate hours without constant supervision or chasing timesheets.
Bulk Timesheet Management
Review and approve hundreds of contractor timesheets in minutes, not hours. Set automatic approval workflows, flag anomalies, and send approved timesheets directly to your payroll system like Deel . Skip the manual export-import dance—WebWork syncs timesheet data automatically, ensuring every employee gets paid accurately and on time.
Streamlined Payroll & Payments
Transform tracked hours into processed payments automatically. Pay contractors directly via Payoneer, PayPal, Bitwage, or bank card. Sync timesheet data with Deel, Remote, and Xero for seamless payroll runs. Handle varying pay rates and multi-currency payments—turning your most stressful task into a one-click process.
Real-Time Cost Visibility
Monitor your labor costs and margins in real-time. See which contractors are currently working, track weekly burn rates, identify overtime risks before they happen, and compare budgeted vs. actual hours. Make informed decisions about resource allocation and prevent cost overruns before month-end surprises.
Client Billing and Invoicing
Turn tracked hours into client invoices instantly. Apply your bill rates automatically, generate professional invoices with detailed timesheet breakdowns, and send them directly to clients. Track payment status, manage multiple billing cycles, and handle different rate cards per client or project. Eliminate billing disputes with transparent hour documentation while keeping your pay rates and margins confidential.
Enterprise-Grade Security & Compliance
Protect sensitive client data with robust security features and compliance tracking. Our staff time tracking software ensures strict data separation between clients, GDPR,HIPAA,CCPA compliance, and role-based access controls that meet industry standards.
Thousands of Staffing Companies Choose WebWork
Scale Smarter with WebWork's Agentic AI
Let AI handle the complexity of managing hundreds of contractors. WebWork AI autonomously monitors your workforce, detects anomalies, prevents issues, and provides actionable insights—acting as your 24/7 operations assistant that never needs training.
What WebWork AI Does Automatically:
Identifies unusual patterns, buddy punching, and inflated hours before you pay them
Monitors for overwork patterns and alerts you before losing key talent
Catches overtime violations and missing breaks before they become legal issues
Suggests resource redistribution based on utilization and performance patterns
Ask "How's my team doing?" and get instant insights on all contractors
Alerts you when projects trend toward budget overflow based on current burn rates
Recognizes your best contractors for retention and high-priority placements
Streamline Time Tracking for Staffing Companies
Eliminate revenue leakage and reduce admin work by 70%. WebWork's time tracker software for staffing companies automatically captures contractor hours, applies the correct bill rates, and generates invoice-ready reports. Monitor profitability, track contractor utilization, and forecast capacity—all from one dashboard.
Use CasesReal Success Story
A healthcare staffing firm managing 300+ virtual assistants and medical scribes transformed their operations with WebWork's time tracking software. Previously spending 12+ hours weekly on timesheet collection and payroll processing, they now handle everything in under 2 hours. Their placed healthcare workers use WebWork to track billable hours automatically, managers approve timesheets in bulk, and payments process directly through Deel. The result? 85% reduction in payroll errors, zero missed timesheets, and recovered 8% in previously unbilled hours.
Another Win
A 150-person IT staffing agency reduced their Friday payroll chaos from 8 hours to 30 minutes. Using WebWork's staffing agency timesheet software , they manage developers placed at 30+ clients with automatic time capture, bulk approvals, and direct PayPal payments. No more chasing contractors for timesheets or manual rate calculations—just seamless contingent workforce management that scales.
Excellence in Staffing Time Tracking
Accuracy You Can Trust
Eliminate missed hours and billing disputes with precise, automated time capture across contractors, temps, and employees.
Payroll Without Errors
Convert approved timesheets into payments instantly, handling multiple rates and currencies with zero manual calculation.
Compliance Built-In
Stay aligned with GDPR, HIPAA, and CCPA while managing role-based access and protecting sensitive client data.
Integrations for Efficient Staffing Time Tracking
Connect WebWork to your project management, communication, payroll, and payment tools in just a few clicks. Sync timesheets and member data automatically across platforms, eliminate duplicate entries, and ensure accurate payroll and billing every time.
Explore Integrations
Features That Enhance Staffing Time Tracking
Billable Hour Tracking
Automatically track billable hours, ensuring that every client-project hour is accurately recorded and invoiced, reducing revenue leakage and enhancing profitability.
Timesheets and Approvals
Employees can submit their timesheets so you can review and approve them effortlessly. Our timesheet software simplifies the process of logging hours and managing approvals.
Payroll Tracking
Streamline your payroll process with our comprehensive payroll tracking system. Calculate wages based on tracked hours automatically and pay employees directly on WebWork.
Shift Scheduling
Manage your workforce efficiently by assigning shifts. Create and assign unlimited shifts with unique properties to ensure optimal coverage of required client hours.
App & Website Tracking
Monitor productivity with our app and website tracking capabilities. Gain insights into the tools and platforms your team uses most, helping you identify distractions.
Configurable Screenshot Monitoring
Track work with automated screenshots—regular, blurred, or disabled. Set how many screenshots are taken per 10 minutes to fit your company’s policy.
How to Set Up Time Tracking for Staffing Companies
1
Sign up and create your workspace
2
Choose "Staffing & Recruiting" as your industry
3
Invite your contractors and placement teams
4
Create projects, assign to your team
5
Set hourly rates for members and projects
6
Get your team to start tracking time
7
Approve timesheets and process payroll
For full monitoring capabilities , have contractors install our Desktop Time Tracker App for screenshots , activity tracking, and productivity insights.
Get Started Explore PricingCan WebWork handle hundreds of contractors across multiple clients?
Yes. Whether you're managing 10 contractors or 10,000, WebWork scales seamlessly. Our staffing agency customers manage thousands of placements without performance issues, using bulk actions and automated workflows to handle large volumes efficiently.
Does WebWork integrate with ATS and payroll systems?
Yes. We integrate with Deel, Remote, Xero, and major payroll providers. You can also export data via CSV or use our API/webhooks for custom ATS integrations. If you need a specific integration, our team can often add it for you.
How does WebWork protect sensitive contractor and client data?
WebWork uses enterprise-level encryption and secure servers to protect your data. We're GDPR, HIPAA, and CCPA compliant, ensuring your contractor information and client data remain secure and meet all regulatory requirements.
How much does time tracking software for staffing companies typically cost?
Most staffing time tracking solutions charge $10-20 per user monthly, but WebWork starts at just $3.99. For a 100-contractor agency, that's saving $600-1,600 monthly while getting enterprise features like bulk approvals, payroll integration, and compliance tracking. No setup fees, no per-client charges, just simple per-contractor pricing.
How does WebWork handle different billing rates for multiple clients?
WebWork allows you to set different hourly rates per project or team member. Time is automatically tracked and allocated to the correct client with their specific rate, ensuring accurate invoicing and eliminating the need for manual calculations.
Do contractors need to install software on their personal computers?
Yes, contractors can install the tracker on their own devices to log working hours, and they can pause it whenever they are not working. For company-provided devices, the installation can be automated through MDM or similar deployment tools, including the option of a silent version for invisible monitoring. If installation isn’t possible, contractors can also track their time directly in the browser.