Project Time Tracker for Profitable Projects
Every hour your team tracks lands on a project with a budget and an hourly rate, so you see what each project costs, what it earns, and how much budget is left while the work is still in progress. WebWork tracks time automatically, separates billable from non-billable hours, and turns approved timesheets into invoices.
Benefits of Project Time Tracking
When tracked time carries a budget and a rate, project time tracking stops being a timesheet exercise and becomes the number that tells you whether a project is making money. Here is what it gives you:
See where every project stands
A project time tracker like WebWork shows hours, spend and remaining budget for each project in real time, broken down by task and by member. Run the work itself in our project and task management software, so tracked time, deadlines and budgets live in one place.
Put people where the margin is
Project time tracking shows which projects and tasks eat the most hours against their budget, so you can move people to the work that pays and stop over-serving fixed-price clients. Our productivity tracker adds activity levels to the hours, so allocation decisions rest on real output.
Bill every billable hour
Assign an hourly rate per member or per project, flag projects as billable, and every tracked minute is priced as it is logged. Our time tracking and billing software then turns approved timesheets into client invoices, with non-billable time kept off the bill but visible as a cost.
Keep projects on budget
Set a budget estimate for each project and watch it spend down as hours come in. Project budgeting shows the amount and percentage used by each task and member, flags projects that are within or over budget, and sums the remaining and overspent totals across the whole workspace.
Quote the next project on real numbers
Completed projects leave a record of the hours each phase actually took and what it cost, so the next estimate starts from data rather than a guess. Pair it with employee scheduling software to plan capacity against the budgets you have committed to.
Leverage the Power of AI in Project Time Tracking
A time tracker for projects with a built-in agentic AI system can transform project management. Instead of planning and analyzing a project’s performance manually, AI can save you time and effort by automating the process.
WebWork AI can analyze a project’s lifecycle and give you tailored suggestions. These can be strategies on how to avoid and prevent bottlenecks that might have affected the completion pace, advice on how to allocate tasks, and how to enhance the delivery next time.
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How does project time tracking work?
Project time tracking with budgets and billable rates takes five steps:
1
Choose a project time tracker with budgets and rates
The project time tracking software you pick decides what you can learn from the hours. Beyond automatic time tracking and a project and task structure, make sure it supports a budget estimate and an hourly rate per project, billable and non-billable time, and reports that break spend down by task and member.
2
Set up projects with a budget and an hourly rate
Create each project, enter its budget estimate and hourly rate, switch on the billable toggle where a client is paying, and add tasks and members. From this point every tracked hour has a price and a budget to count against.
3
Track work hours in real-time
As team members track time on their projects and tasks, each project’s spend, earnings and remaining budget update in real time, so an overrun shows up while there is still time to act.
4
Get detailed reports and analytics
The time tracker for employees compiles the logged hours into timesheets and project reports: hours and spend by task, by member and by project, budget used against the estimate, and billable against non-billable time. Reports export or share by link with clients and stakeholders.
5
Use the numbers to protect the margin
Review spend against budget, rebalance workloads, adjust rates or scope where a project is drifting, and invoice from the approved timesheets. Projects that finish under budget become the benchmark for the next quote.
Thousands Choose WebWork Time Tracking Software
125M+
Hours Tracked
3.2M+
Tasks Completed
342K+
Projects Succeeded
165
Countries
Key Features of an Effective Project Time Tracker
Project time tracking software earns its keep through the features that connect hours to money. Look for these:
Task Management
Break projects down into tasks, assign them to team members with deadlines, and track progress in real time. Because time is tracked per task, every task reports its own hours and cost.
Project Budgeting
Set a budget estimate and an hourly rate per project, then watch the budget spend down by task and member. Status flags show which projects are within or over budget, and a summary view totals the remaining and overspent amounts across all projects.
Payroll
Hourly rates per member turn tracked time into earned amounts automatically, so paying the team for project work takes the approved timesheet and nothing else.
Automated Time Tracking
Automated time tracking records every minute spent on a task without timers to remember or timesheets to fill in, so project costs are complete and accurate rather than reconstructed at the end of the week.
Timesheets
Detailed timesheets show each member’s logged hours by project and task, ready for approval. Approved timesheets are the source for both invoices and payroll.
Billable Hours and Invoicing
Mark projects as billable, keep non-billable time separate, and generate client invoices from the approved hours at the rate you set, so every billable minute reaches the invoice.
Integrate Project Time Tracking with the Tools You Use
WebWork natively integrates with 25+ tools for task management, code development, communication, and finance — including Jira, GitHub, Notion, and Slack. Plus, connect with 8,000+ apps through Zapier and Make. Teams on Teamwork can enable Teamwork time tracking to sync their projects and push tracked hours back as native Teamwork time entries.
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Loved and Trusted by Companies Worldwide
This is a helpful solution that offers comprehensive reporting about the number of hours spent on individual tasks.
CEO - Energy and Utilities
WebWork Time Tracker saves time by automating time tracking on projects, activities and tasks Planning, tracking and executing projects and tasks is another great aspect of WTF.
Project Coordinator - Miscellaneous
FAQ
Project time tracking is the process of recording how much time your team spends on specific projects and tasks and, done properly, what that time costs against each project’s budget and hourly rate. It gives managers visibility into resource usage, keeps client billing accurate, and provides the data to price the next project. With a dedicated project time tracker like WebWork, this process is fully automated — no manual timesheets or guesswork required.
Automated time tracking can start on its own the moment your team members turn on their devices. It can also be started manually and will still track time automatically without your intervention. Simply select the project and the task and start tracking time.
Project time tracking records every billable minute your team works on client projects. WebWork calculates earned amounts automatically from the hourly rates you set per project or team member, keeps non-billable time off the bill, and generates invoices from approved timesheets through our time tracking and billing software, ensuring accurate client billing and faster payments.
It is important that you consider using a time tracker that deploys strong data privacy measures. WebWork project time tracking app uses industry-standard measures like GDPR compliance, DigiCert for secure encryption, and Cloudflare for advanced network protection.
Yes. You can use WebWork Mobile Time Tracker to record the time spent on projects on the go. The app is available for Android and iOS, and syncs automatically with the desktop and web trackers so no data is lost between devices.
Yes. For on-site teams that share a device, WebWork offers a time clock kiosk where employees can clock in with personal PIN codes and track time on assigned projects. This is ideal for construction, retail, healthcare, and other industries with on-location staff.
Yes. Each project in WebWork takes a budget estimate and an hourly rate, with a billable toggle for client work. As members track time, the project shows the amount and percentage of budget used by task and by member, whether it is within or over budget, and how much remains. A summary view totals budgets, spend, remaining and overspent amounts across all projects.
