Microsoft Entra ID Time Tracking Integration
WebWork connects to Entra ID in two places. Admins bring members into the workspace from the directory, and they can also use it for SSO and sign in to WebWork with an email address only.
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Bring Members In From the Entra ID Directory
Connecting the two systems puts WebWork member accounts and WebWork sign-in on the Microsoft Entra ID tenant.
Enable the integration to import your Entra ID directory members to WebWork under Integrations > Microsoft Entra ID, with each person's name, email address, and status. Admins select the people they want and invite them into the workspace, so accounts come from the directory rather than being created by hand.
Profile updates made in the directory are pushed to WebWork, and deactivating a person in Entra ID removes their WebWork login access while keeping their information as an inactive user.
Sign In to WebWork Through Microsoft Entra ID
SSO with Microsoft Entra ID lets team members sign in with their Entra ID email address instead of a separate WebWork password. Single sign-on is enabled in WebWork under Settings > Single Sign-On, and an existing WebWork user is linked to their Entra ID account automatically when the email address matches.
How the Microsoft Entra ID Time Tracking Sync Works
The Microsoft Entra ID integration allows you to import and sync members. In the meantime, if you are using SCIM and SAML, you can use Entra ID to handle provisioning and sign-in as well.
The App Integration: Members and Auto-Sync
The app integration is done through Integrations > Microsoft Entra ID, in the Users & Authentication category. Under Members tab, you can invite your co-workers, see the directory of members with Member name, Email, and Status alongside a member count, a search field, and a filter. Under the Auto-Sync tab, you can select between sync options: No sync, Auto-Sync, and Auto-sync & auto-remove. No sync is the default, so directory syncing starts only once an admin selects one of the other two. The integration is available on every plan, with one integration included on Pro and all integrations included from Plus up.
Use Microsoft Entra ID for Single Sign-On
Single sign-on is set up from Settings > Single Sign-On in WebWork, with SCIM first and SAML second. SCIM connects using the SCIM Tenant URL and SCIM Secret Token from that screen, and once it is running, Entra ID handles four member operations: push new users, push profile updates, push user deactivation, and reactivate users. Deactivating someone removes their login access and keeps their information as an inactive user. SAML connects using the SAML Identifier (Entity ID) and SAML Reply URL (Assertion Consumer Service URL) from the same screen, plus the App Federation Metadata URL from Entra ID, and from then on members sign in through the tenant. Single sign-on is available on the Premium plan, and the Workspace Owner or an Executive Manager enables it.
Built for Teams Who Run on Microsoft Entra ID
IT and Security Administrators Running Microsoft 365
IT and security administrators use the Microsoft Entra ID integration to keep WebWork accounts on the same directory as every other application in the tenant. Provisioning, profile updates, and deactivation are handled in Entra ID, so one directory decides who holds a WebWork account and one sign-in decides how they reach it.
HR and People Ops Teams Handling Onboarding and Offboarding
HR and People Ops teams use the integration to bring new hires into WebWork as part of the same onboarding that creates their directory account. Offboarding runs the same way: deactivating a person in Entra ID removes their WebWork login access and keeps their information as an inactive user.
Distributed and Multi-Site Operations Teams
Distributed and multi-site operations teams use the integration to onboard people across locations without maintaining a second user list. Members are invited from the directory list inside WebWork, and the hours they track appear on timesheets and reports under the account the directory provided.
How to Set Up Microsoft Entra ID Time Tracking in WebWork
There are two methods for enabling the Microsoft Entra ID time tracking integration:
The App Integration
- In WebWork, go to Integrations > Microsoft Entra ID > Enable.
- Open the Members tab to see your directory members with Member name, Email, and Status.
- Select the members to invite into the workspace, then open the Auto-Sync tab and choose No sync, Auto-Sync, or Auto-sync & auto-remove.
Single Sign-On
- In WebWork, go to Settings > Single Sign-On.
- In Microsoft Entra ID, create the application through Create your own application, then paste the SCIM Tenant URL and SCIM Secret Token into its provisioning settings.
- Set up SAML next, pasting the SAML Identifier (Entity ID) and SAML Reply URL (Assertion Consumer Service URL) into Entra ID and the App Federation Metadata URL back into WebWork.
From Microsoft Entra ID Accounts to Timesheet-Ready Hours
Microsoft Entra ID decides who holds an account and who can sign in. WebWork records the hours those members work and turns them into timesheets.
Onboarding runs from the directory, with members invited from the Entra ID list instead of being created by hand in the workspace.
Entra ID SSO time tracking uses the tenant's own sign-in, so members reach WebWork with their email address.
Hours tracked by those members appear on timesheets and in reports without a separate round of user administration.
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