How to Revolutionize Project Management with AI

What is project management with AI?

AI-powered project management is the concept of using various generative AI tools to get more from your management work. You can use a wide variety of suites to automate project management with AI, including readily accessible LLMs like ChatGPT. However, you also have the option of using project management tools with built-in AI assistants—like WebWork AI. We’ll cover the specifics of how you can integrate the latter into your workflows later in this guide. For now, let’s explore the benefits of AI in project management in depth.

How AI can Benefit Project Management

Generative AI can have a wide variety of benefits for your project management efforts. These will vary greatly depending on your organization and what projects you’re working on. However, the most common ones you’ll likely experience are the following:

• Automation of certain tedious tasks
• More effective allocation of resources
• Improved performance monitoring and reporting
• Enhanced decision-making with data
• Automated predictions and recommendations

Automation of certain tedious tasks

AI can help you automate lots of tedious tasks that you may encounter in your day-to-day work. An example of this is writing reports. A generative AI can create detailed reports in mere seconds if you supply it with the necessary data. You may then want to review these reports to ensure their quality, but this will be a much quicker task than writing one from scratch.

More effective allocation of resources

Project management automation with AI goes beyond tedious tasks like reports. You can also use LLMs to allocate your resources more effectively. This applies to not only money but also time, which can be more important in certain situations. Managing your staff’s work hours correctly is vital to ensure your project can cross the finish line on time and within budget.

Improved performance monitoring and reporting

Continuing on the topic of completing projects on time, monitoring your staff’s performance can play an important role in this as well. AI project management apps can give you higher-quality insights than ever. A tool with built-in AI functionality, like WebWork, can give you unique and customizable reports that can’t be found anywhere else. You’ll then be able to use these detailed insights to make better, data-driven decisions for your team.

Enhanced decision-making with data

Data-driven decision-making is a way of making choices that avoids using assumptions. This can allow you to allocate resources in your team more effectively. You’ll also be able to make better product decisions, which can help your project succeed. Check out our blog article on data-driven decision making to learn more about the topic.

Automated predictions and recommendations

The best AI-powered project management apps can give you more than just high-quality reports. For example, WebWork AI can provide you with accurate performance predictions based on your team’s past data. You can even get recommendations to boost the productivity of a particular team member or your team as a whole.

How AI can Benefit a Project Management Office

Having explored how AI improves project management, let’s now cover its benefits for a project management office. A PMO is a division within a company that’s responsible for developing project management standards. If you have one in your business, AI for project planning and scheduling can completely transform their workflows. They’ll be able to maintain your organization’s standards across more projects than ever. A PMO will also be able to fulfill its responsibilities more effectively with the help of AI. The rich insights of AI-powered project management suites will play a significant role in this.

The Challenges of Automating Project Management with AI

There are lots of ways in which AI has improved project management. However, it doesn’t come without its downsides. Let’s now cover a couple of challenges that you may encounter when integrating project management with AI:

• Workflow integration
• Software choice

Integrating AI into existing workflows

While AI is a powerful tool, taking advantage of it effectively can be difficult at the start. If you’re using a dedicated project management tool with built-in AI, you’ll only have to figure out how to navigate its specifics. If you’re using a separate LLM, you’ll have to determine the best prompts for your use case. You’ll also need to give it access to your project’s data to get the most from it, which will add another layer of complexity.

Choosing the right software

The software you choose will play a major role in your project management efforts. As mentioned in the previous paragraph, using an AI-powered project management app will provide you with better results. However, there are lots of options for these on the market, making it difficult to find the right one for your team.

Integrating WebWork AI for Project Planning and Scheduling

Before closing off this guide, let’s explore how you can integrate WebWork AI for project management in your business. Doing so involves just 4 simple steps:

• Choose your WebWork plan
• Have your staff track their time
• Manage projects in your dashboard
• Take advantage of WebWork AI

Choose your WebWork plan

The first step to using WebWork AI for project management is choosing your plan. For this purpose, we recommend you go with our Plus tier. It offers key features like Project Budgeting that will help you complete projects on time without going over budget. You may also want to get a pack of additional WebWork AI credits for your workspace that you may use whenever you wish.

Start managing projects in your dashboard

After setting up your WebWork workspace, start using the Project Management functionality. Add your projects to the tracker and be sure to set all of their important details, like due dates and assignees. You can then manage each of your employees’ tasks in the tracker to stay organized and productive.

Have your staff track their time

The third step to managing your projects with WebWork is to start tracking time on them. Doing so will let you gather data about your team’s performance. You’ll then be able to use this data for various improvements in your management work, like when allocating resources. WebWork AI, meanwhile, will use this data to provide you with unique insights, recommendations, and predictions.

Start taking advantage of WebWork AI

Lastly, you can start using WebWork AI. As mentioned previously, the tracker will use your team’s data to help you boost your team’s productivity. A few example prompts that you can use for project management automation with AI are:

• “Give me recommendations for boosting my team’s productivity so that project X doesn’t go over budget.”
• “Predict whether project X will be done on time or not based on the number of completed and in-progress tasks in it.”
• “What is the biggest distraction for employees working on project X?”