Online Timesheet Software for Recruitment Agencies
Built for recruitment agencies managing placed employees and contractors across multiple clients. Track billable hours, automate timesheet approvals, ensure accurate client invoicing, and protect your margins—all with flexible monitoring options and enterprise-grade security.
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Why Recruitment Agencies Choose WebWork
Recruitment agencies managing contract placements need robust timesheet software that handles the complexity of placed workers across multiple clients. WebWork streamlines the entire workflow—from time capture to client billing and worker payments—in one unified platform.
Who Recruitment Agencies Track
Recruitment agencies place skilled professionals—developers, nurses, accountants, marketers—at client companies on a contract basis. WebWork tracks these placed workers' hours, ensuring accurate recording for both client billing and worker payroll, with everything properly allocated to the right client and project.
How the Process Works
Placed workers log their hours daily, managers review and approve timesheets weekly, and WebWork automatically processes the data for two critical outputs: client invoices and worker payments. This eliminates manual calculations, reduces errors, and provides transparent documentation for all parties.
Thousands of Staffing Companies Choose WebWork
Why Recruitment Agencies Rely on WebWork
Managing placed employees across multiple clients is complex. WebWork’s online timesheet software for recruitment agencies handles the entire flow—timesheet collection, approvals, payroll, invoicing, and compliance—so agencies can focus on scaling placements, not fixing admin errors.
Automated Timesheets for Placed Employees
Forget manual logs and late submissions. Employees placed at client companies record their hours online, and WebWork ensures they’re tied to the correct client and project for error-free reporting.
Bulk Approvals Made Simple
Recruitment managers can review and approve hundreds of timesheets in minutes. Automatic workflows flag anomalies and push approved data directly into payroll and invoicing.
Payroll & Multi-Currency Payments
Approved timesheets turn into payroll automatically. Pay employees via Payoneer, PayPal, Bitwage, or bank card—managing multiple rates and currencies without manual calculation.
Client-Ready Invoicing
Generate professional invoices directly from approved timesheets. Apply client-specific bill rates, share transparent breakdowns, and eliminate disputes—while keeping internal pay rates confidential.
Automated Time Tracking
WebWork automatically tracks hours for placed employees and contractors—whether remote, hybrid, or on-site. Agencies can choose visible tracking for transparency or silent mode for company devices, ensuring accurate timesheets.
Compliance and Data Security
Safeguard client and worker information with GDPR, HIPAA, and CCPA compliance. Role-based access and strict client data separation keep your agency fully protected.
Agentic AI: Your 24/7 Operations Assistant
Managing large workforces across multiple clients is complex. WebWork AI takes care of the heavy lifting by analyzing timesheets, spotting anomalies, and flagging potential issues before they turn into problems. Acting as a 24/7 operations assistant, it provides insights on costs, compliance, and performance—so recruitment agencies can focus on growth instead of administration.
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Streamline Online Timesheets for Recruitment Agencies
Cut admin time and eliminate revenue leakage with WebWork’s online timesheet software for recruitment agencies. WebWork automatically records working hours, applies the correct bill and pay rates, and generates invoice-ready reports. From one dashboard, you can track profitability, monitor workforce utilization, and forecast capacity with confidence.
Use CasesReal Success Story: IT Recruitment Agency
An IT recruitment agency supplying over 120 developers to clients across Europe struggled with late timesheets, manual rate calculations, and constant payroll delays. After adopting WebWork’s online timesheet software for recruitment agencies, placed developers log hours directly into the platform, managers approve timesheets in bulk, and client invoices are generated automatically with the correct bill rates. Payroll now runs in under an hour each week, errors have dropped by 80%, and client disputes over hours have disappeared—freeing the agency to focus on expanding placements instead of fixing admin mistakes.
Case StudiesShow Clients the Value You Deliver
Recruitment agencies succeed when clients see the impact of their placements. WebWork turns timesheets into more than just hours—it creates client-ready reports that highlight productivity, utilization, and project outcomes.
Client Reporting Portal
Invite clients to view approved hours and reports for their placed employees. They see proof of value, not your internal pay rates, building trust without exposing sensitive margins.
Stronger Client Relationships
By giving clients visibility into progress and delivery, agencies position themselves as partners, not just suppliers—helping you secure longer contracts and repeat business.
Integrations for Recruitment Companies
WebWork syncs with your payroll, payment, and project tools so timesheets flow directly into billing and payroll—no duplicate entry, no errors.
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Features
Automated Time Tracking
Capture work hours automatically across devices, no spreadsheets needed.
Online Timesheets & Approvals
Collect, review, and bulk-approve employee timesheets in minutes.
Billable Hours
Apply accurate client bill rates on every approved hour.
Invoices
Generate professional, time-based invoices and send them instantly.
Payroll & Payments
Automate payroll from timesheets to direct payments in multiple currencies.
Project Budgeting
Track billed vs. budgeted hours to protect agency margins.
Expense Tracking
Record placement expenses with receipts and categories.
Overtime Tracking
Monitor overtime hours and keep payroll compliant.
Break Tracking
Record breaks for compliance and employee well-being.
Attendance Monitoring
Track daily logins and logouts for accurate attendance.
Shift Scheduling
Schedule and manage shifts across clients and time zones.
Reports
Access detailed reports on productivity, utilization, and hours.
Screenshots
Verify productivity with periodic or blurred screenshots.
Activity Level Tracking
Measure engagement through activity levels.
App & Website Tracking
Monitor tool usage and reduce distractions.
Real-Time Monitoring
See who is working on which client/project right now.
AI Monitoring & Insights
Detect anomalies, risks, and trends automatically.
Idle Time Tracking
Separate idle time and sync offline work when back online.
Leave & Holiday Management
Handle PTO requests and manage holidays effortlessly.
How to Use Online Timesheets for Recruitment Agencies
Recruitment agencies can go from placement to payroll in just a few steps.
1
Create your workspace and add projects
2
Assign employees or contractors with the correct rates
3
Workers log hours through the Desktop Time Tracker
4
Managers review and bulk-approve timesheets
5
Approved hours flow directly into payroll and client invoices
Is WebWork online timesheet software for recruitment agencies scalable?
Yes. Whether you manage 10 placements or 1,000, WebWork adapts to your agency’s size. Timesheets, approvals, payroll, and invoicing scale smoothly as you grow.
Can we set custom rates for different scenarios?
Set hourly rates flexibly—per member, per project, or customize rates for specific member-project combinations. For example, a developer might have a base rate of $50/hour, but $60/hour for a specialized project.
Do placed workers need to install software?
Flexible options available: workers can track time via web browser, mobile app, or desktop software. For agency-provided devices, deploy our silent tracker automatically. For personal devices, workers simply log in to track their hours when working.
Can clients access their workers' timesheets?
Yes. WebWork's Project Viewer lets clients see approved timesheets and productivity reports for their assigned workers. You control access levels, ensuring clients see proof of work while your margins and internal data stay private.
Which payment systems does WebWork support?
WebWork integrates with Payoneer, PayPal, Stripe, Bitwage, Deel, Remote, and Xero. Approved timesheets flow directly into your preferred payment system—no manual exports or double entry required.
How does WebWork prevent client billing disputes?
Every timesheet includes detailed time logs, project allocation, and optional screenshots. Share transparent, professional reports with clients showing exact hours worked, eliminating "he said/she said" disputes over billable time.
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