Billable Hours Tracker

Set billable hourly rates for your team members and projects and pay your staff accurately. Get amount reports, generate invoices, and simplify billing with our Billable Hours Tracker. Save company time and improve administrative processes by tracking billable hours.

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Billable hours tracker showing billable rates billing and invoicing reports and tracked billable employee hours

Set Billable Rates to Projects

Are you looking to hire freelancers or offer flexible hours at your company? To do so, you will need to set hourly billable rates.

Using the WebWork Billable Hours Tracker, you can track billable time and pay your team members accordingly.

Billable hours tracker interface for setting hourly billable rates and track billable time by project
Billable hours tracker showing billable time and amount reports with tracked billable employee hours

Billable Time and Amount Reports

Using the Billable Hours Tracker, you can monitor employee billable hours in both time and amounts. This will help you ensure that you are paying your employees accurately.

The time tracker will automatically generate billable time and amount reports as your team tracks time using WebWork Time Tracker apps.

Go to Reports >

See the Full History of Rates

Easily access your team’s complete rate and salary history anytime. Instantly see how member rates, project rates, and contract rates have changed over time, along with automatically calculated salary updates. Stay informed and make confident financial decisions with a clear record of past rates.

Billable hours tracker displaying full history of billable rates and salary changes over time

Chart Reports of Tracked Billable Hours

Get a transparent overview of your team’s billable output with the Billable Hours charts. Pie, bar, and line charts break down billable hours by member, project, or team, helping you spot your top performers,  and assess project profitability.

Billable hours tracker charts showing tracked billable hours by project and team performance

Billable Hours Tracking and Payroll

Track billable employee hours

Generate payroll data

Pay your team directly on WebWork

WebWork supports payment methods like PayPal, Stripe, Payoneer, Bitwage, Xero, Payoneer WFM, Deel, Remote, and Gusto.

Go to Employee Payroll Tracker >

Distinct Financial Permissions for Member Roles

Different workspace members can have varying permissions to view and edit financial information.

Workspace Owner

Can set billable rates, send payment, generate invoices, and pay workspace members.

Executive Manager

Can see and set hourly rates, receive payment, and generate invoices if allowed by the Workspace Owner.

Team Manager

Can view and edit the hourly rates of their team members, receive payment, and generate invoices if allowed by the Workspace Owner or an Executive Manager.

Project Manager

Can view the hourly rates of their project assignees, receive payment, and generate invoices if allowed by the Workspace Owner or an Executive Manager.

Regular User

Can view their own hourly rates, receive payment, and generate invoices if allowed by the Workspace Owner or an Executive Manager.

Project Viewer

Can view hourly rates of members of the project they are given access to by the Workspace Owner or an Executive Manager.

Go to Member Types >

Features to Further Simplify Billing and Invoicing

Ensure you pay your staff correctly based on correct data. You can use the Billable Hours Tracker with several other features to streamline your company’s payroll and save management time. Export detailed reports, track employee activity, pay staff automatically, and more.

Employee Payroll Tracking

Simplify your company’s payroll with Employee Payroll Tracking. Track time and automatically calculate staff payments for all workspace members. Export this data in the native format of several popular payment methods.

Go to Employee Payroll Tracker >

Activity Tracking

Measure employee activity to ensure productivity. Define low, medium, and high activity levels for your workspace. Set a maximum inactive time period to automatically pause time tracking when workspace members take breaks.

Explore Activity Tracking >
features-billable-hours-tracker.img.activity-tracking_alt

Detailed Reports

Get automatically generated reports to measure the performance of your team in detail. View attendance, activity level, finance, and other reports in one place. Export reports and compare data easily.

Go to Reports >
Billable hours tracker with detailed reports on billable time attendance activity and billing and invoicing data
Go to All Features >

FAQ

A billable hours tracker is a tool that records the time spent on tasks that can be charged to a client. It works by logging work activities in real time, allowing professionals to assign time entries to specific projects or clients. To better understand how to track billable hours, it’s important to follow the right methods and best practices. Many billable hour trackers, like WebWork, offer automated tracking, reporting, and invoice generation to streamline the billing process and ensure no time is lost.
Automated time tracking software like WebWork eliminates the need for manual entries by recording activity in the background as you work. Users can assign time to projects with our project time tracker, tag billable tasks, and generate timesheets or invoices instantly—reducing human error and saving hours each week on administrative tasks.
Yes. Most billable hours trackers, including WebWork, let you convert tracked hours into professional invoices with just a few clicks. You can set hourly rates per project or client, review logged time, and send detailed invoices directly, making billing fast, accurate, and client-friendly. Moreover, on WebWork you can connect your Stripe and PayPal accounts and add a Pay button to the invoice so clients can pay directly.
Absolutely. Professionals in law firms, consultancies, design studios, marketing agencies, and IT services benefit significantly from billable hour tracking. These industries rely heavily on time-based billing, and a dedicated tracker ensures transparency, accurate reporting, and smooth client relationships.
By capturing every billable minute, automated tracking helps teams charge accurately for their time, reducing revenue leakage. It also reveals how much time is being spent on each project or task, enabling better project scoping, resource allocation, and forecasting—ultimately improving profitability and decision-making.
Billable hour tracking tools can help ensure compliance by accurately documenting work hours, breaks, and overtime. However, companies must configure their systems to align with local labor regulations and communicate their tracking practices to employees transparently. Tools like WebWork allow for customizable settings to support this.
The best billable hour trackers should include:
  • Real-time automatic time tracking
  • Manual time entry options
  • Billable vs non-billable tagging
  • Project and client categorization
  • Invoicing and payment integration
  • Reporting and analytics
  • Team and permission controls
  • Cross-platform compatibility
  • WebWork offers all of these features and more, making it a powerful choice for individuals and teams alike.
Yes. You can connect your Stripe and PayPal accounts to WebWork, enable “Accept payment” in invoices and WebWork will add a Pay button to your invoices that clients can use to pay you directly from the invoice.
Yes. You can pay your team members directly on WebWork through PayPal, card (through Stripe), Bitwage, Xero, and Remote. Or you can export payroll reports in the native CSV formats for Payoneer WFM, PayPal, Wise, and Gusto.
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