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QuickBooks Time Tracking Integration
Automatically sync tracked hours from WebWork to QuickBooks for accurate payroll, invoicing, and project cost tracking. Use the QuickBooks time tracking integration to accelerate payroll processing and eliminate manual time entry.
Why integrate WebWork with QuickBooks?
Managing time data manually creates gaps between how work is done and how it’s billed or paid. The WebWork–QuickBooks integration removes those gaps by keeping time tracking, payroll, and invoicing in sync. How WebWork solves QuickBooks challenges:
- Automatically send tracked and manual hours from WebWork to QuickBooks
- Eliminate duplicate data entry and spreadsheet-based workflows
- Ensure payroll calculations are based on accurate, approved time
- Keep project time and costs continuously up to date
- Improve billing accuracy for hourly and project-based work
Built for Accurate Payroll and Billing in QuickBooks
The WebWork–QuickBooks time tracking integration helps you and your team reduce manual work, improve accuracy, and keep financial data aligned with real work activity.
Accurate payroll data
Payroll is calculated using actual tracked hours, reducing errors and adjustments.
Faster, cleaner invoicing
Billable hours are already in QuickBooks, making invoice creation quicker and more reliable.
No manual data entry
Eliminate exports, spreadsheets, and duplicate input between systems.
Real-time visibility into project costs
Track how much time is spent on each project and keep costs up to date as work happens.
Consistent data across teams
Finance, operations, and management work from the same source of truth.
Scales with your team
Works just as well for small teams as for growing organizations managing multiple projects and employees.
What You Can Do with the WebWork + QuickBooks Integration
WebWork makes time tracking with QuickBooks effortless and efficient so your financial records always reflect actual work.
Sync Tracked Time Automatically
- Send tracked and manual time from WebWork directly to QuickBooks
- No exports, spreadsheets, or manual uploads required
- Hours are automatically linked to the correct employee and project
Import Employees from QuickBooks
- Sync employees and contractors from QuickBooks into WebWork
- Match users by email or by first and last name if the email is missing
- Automatically add missing members to WebWork when a match is found
Import Customers from QuickBooks
- Import existing QuickBooks customers into your WebWork workspace
- Keep customer data consistent across time tracking and billing
Import Projects from QuickBooks
- Sync existing QuickBooks projects into WebWork
- Start tracking time against real, billable projects immediately
How to Set Up the QuickBooks Integration in WebWork
The WebWork–QuickBooks time tracking integration is designed to keep time tracking and financial data connected with minimal setup and no manual transfers.
1. Enable the QuickBooks integration
In your WebWork dashboard, go to Integrations > QuickBooks > Enable.
2. Connect your QuickBooks account
Authorize your QuickBooks account and link it to your WebWork workspace.
3. Import employees, customers, and projects
Sync members and projects. Members with the same emails will be synced automatically.
4. Enable Send Date to QuickBooks
In Integrations > QuickBooks > Settings enable Send tracked time data from WebWork.
5. Hours appear automatically in QuickBooks
Tracked time is sent directly to QuickBooks and reflected in project time activity for payroll and billing.
Why Teams Choose WebWork for QuickBooks Time Tracking
More and more teams are using WebWork as a QuickBooks time tracker to capture accurate work data and deliver it to finance systems in a format payroll and accounting teams can rely on.
Accurate, activity-based time tracking
Time is tracked based on real user activity, reducing guesswork, inflated hours, and inconsistencies.
Automatic and manual tracking flexibility
Teams can use automatic tracking, manual time entry, or both—without breaking payroll accuracy.
Project-based time organization
Hours are tracked directly against projects, making job costing, billing, and reporting straightforward.
Clean, structured data for finance teams
Time data is sent to QuickBooks in a clear, consistent format—ready for payroll, invoicing, and audits.
Seamless fit with payroll workflows
Approved hours flow directly from time tracking into QuickBooks, reducing delays and rework.
Loved and Trusted by Teams Around the World
As a team lead managing multiple client projects, accurate billing is critical for us. WebWork’s QuickBooks integration ensures that every tracked hour shows up exactly where it should—no spreadsheets, no back-and-forth with finance. It’s removed friction between project management and accounting.
Laura M.
Project Manager, Software Development Agency
Before WebWork, our payroll process depended on manually entering hours into QuickBooks, which was slow and error-prone. With the integration in place, tracked hours flow directly into QuickBooks, already tied to the right projects and employees. Payroll is faster, cleaner, and far more reliable now.
Sophie Bennett
Client Operations Lead, Digital Services
WebWork AI: Smarter Time Tracking and Performance Insights
Move from raw time tracking data to clear decisions and immediate action with WebWork AI. Instead of digging through reports, you can rely on an agentic AI assistant that analyzes performance for you, highlights issues early, and helps you act with confidence.
With WebWork AI, you can:
Measure employee performance instantly
Get answers on demand about any employee, project, or time period
Identify irregularities early and spot performance issues
Receive data-driven suggestions on how to improve productivity and team efficiency
Delegate routine actions like creating projects, tasks, and standups directly to the AI
Save time with smart report summaries tailored to your specific questions and prompts
Get key performance insights delivered to your inbox through automated emails
Automate Time Tracking and Payroll Processing with QuickBooks Time Tracking Integration
