Metaviz Pro, a fast-growing software and AI services firm, needed a reliable and cost-effective way to track team productivity across departments. After facing platform issues and high costs with Hubstaff, they found a better fit with WebWork.
Who Is Metaviz?
Metaviz is a full-service software house and IT service provider, specializing in artificial intelligence, web development, and mobile app development. Their team of 40+ employees works primarily on-site, with some hybrid team members, delivering complex digital solutions across platforms and industries.
With internal operations expanding rapidly, Zain and his team began looking for a solution that would offer both insight and accuracy, without driving up costs or adding new layers of admin work.
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The Challenge Before WebWork
As Metaviz Pro grew its team and project base, managing productivity and verifying employee output became increasingly difficult. The company was scaling fast but their tools weren’t keeping up.
Up to 25% increase in employee productivity
With over 40 employees, Metaviz needed more than just clock-in data. They needed real insight into how work hours were being spent. Manual oversight was no longer sustainable, and without a centralized system to monitor activities, managers struggled to ensure teams were focused and productive.
Frustrations with Hubstaff
Before switching to WebWork, the team tried using Hubstaff on a Starter Plan, but it quickly became apparent that the solution wasn’t working:
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Too expensive for long-term use
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Apps on Windows and Mac didn’t sync correctly with the dashboard
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Time zones were misaligned, causing inconsistencies in tracked hours
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The platform required constant manual verification, undercutting productivity
Zain also explored other trackers, but many suffered from the same core problems: buggy performance, poor UX, and inaccurate time reporting. The team needed something reliable, especially for client billing, which required hour-by-hour accuracy.
Why Metaviz Chose WebWork
After testing multiple platforms and growing increasingly frustrated with syncing issues and high costs, Zain came across WebWork.
Reliable tracking across devices and time zones
Unlike other tools that failed to align data across platforms, WebWork delivered accurate, real-time tracking across both Windows and Mac systems. Time logs on the desktop apps matched exactly with the dashboard, and time zone differences were handled seamlessly. For a company working on multiple global projects, this consistency was essential.
Cost-effective without compromise
Initially, Zain discovered WebWork through a lifetime deal on AppSumo, which made it a risk-free opportunity to test. The team was impressed by its functionality and later moved to the Starter Plan for ongoing use.
Compared to Hubstaff and similar platforms, WebWork offered all the core features Metaviz needed at a fraction of the cost, eliminating the need to pay for multiple tools.
Intuitive and easy to onboard
Zain and the team found WebWork intuitive and started tracking time right away.
No more guesswork
WebWork’s activity tracking, screenshots, and reporting features gave Zain and his team the exact visibility they were missing. With a single platform, they could monitor real-time performance, export detailed reports, and make informed decisions about employee productivity and project billing.
How WebWork Transformed the Team’s Workflow at Metaviz
With WebWork in place, Metaviz Pro finally gained the visibility and structure it needed to manage a growing team without adding new layers of manual oversight or admin work.
Real-time visibility into productivity
The combination of highly detailed activity tracking and screenshot monitoring gives the management of Metaviz a clear picture of how employees spend their time. Instead of relying on assumptions or self-reported logs, the team now has real-time data at their fingertips.
Faster and more accurate client billing
Zain says WebWork’s automated time tracking and reporting eliminated the need for manual logs, especially for client projects billed by the hour. Now the team can export detailed reports showing exactly how many hours were spent on each project and by whom which saves time and, most importantly, ensures accurate billing.
Efficient monthly reporting and KPI tracking
Each month, managers at Metaviz use WebWork’s reports to calculate performance metrics and assess employee KPIs. The data is clean, consistent, and aligned with actual output, giving team leads enough confidence to make decisions based on evidence, not guesswork.
Results & Measurable Impact with WebWork
Since adopting WebWork, Metaviz Pro has seen tangible improvements in how they manage time, productivity, and performance.
Up to 25% increase in employee productivity
With real-time activity tracking and screenshots, employees became more accountable for how they spent their time. This visibility led to a measurable productivity boost of up to 25%, as managers could now easily identify inefficiencies or distractions and address them proactively.
20–30% time savings on admin and client billing
WebWork replaced manual processes that previously slowed the team down. Tasks like generating invoices and calculating hours tracked for clients were once done manually. Now, detailed reports are exported directly from the platform, resulting in an estimated 20–30% time reduction in administrative work, especially for monthly reporting and client billing.
$1,200–$2,400 saved annually
By switching from Hubstaff and avoiding the need for separate reporting or monitoring tools, Metaviz reduced its tool spend by an estimated 15–20%. Zain reports that WebWork saves the company approximately $100–$200 per month, amounting to $1,200–$2,400 annually—not including the indirect savings gained from operational efficiency.
Clear, data-backed performance reviews
Managers now rely on WebWork’s reports to evaluate team performance and track KPIs. The tool provides consistent data that eliminates disputes and enables informed decisions about workload, bonuses, and role responsibilities.
Features That Made the Difference
1. Activity Monitoring and Screenshots
One of the most critical features for Zain and his team was real-time visibility into how employees spent their hours. WebWork’s automatic screenshots, combined with keyboard and mouse activity tracking, gave managers clear insights into team performance without micromanagement.
2. Accurate time tracking across platforms
Unlike Hubstaff, WebWork synced seamlessly across Windows and Mac devices, resolving the frustrating disconnect between tracked time on the app and what showed up on the dashboard. For Metaviz, this meant accurate logs and zero time zone errors, which were especially important when billing clients and reviewing hours.
3. Exportable reports for monthly performance reviews
WebWork’s automated report generation became an essential part of the team’s workflow. Managers export detailed time and activity reports each month to evaluate performance, set KPIs, and generate invoices for clients. This saved hours of manual effort and made performance reviews data-driven and consistent.
Scaling Smart with WebWork
For fast-growing companies like Metaviz, scaling doesn’t just mean hiring more people. It means managing complexity without losing control. As their team expanded, the leadership realized they didn’t need more managers or admin staff. What they needed was a better way to track performance.
That’s where WebWork came in.
With its built-in time tracking, activity monitoring, and report generation, WebWork gave Metaviz clear, centralized visibility into team operations. Managers no longer had to rely on manual updates, spreadsheets, or guesswork. Instead, they had real-time data on how employees spent their time, what tools they used, and how productive they were.
This shift empowered Metaviz to maintain high standards of accountability and performance without expanding the management team. Every tracked hour, screenshot, and activity score became part of a self-sustaining system of oversight, reducing the need for manual supervision and increasing trust across departments..
By replacing complexity with clarity, WebWork became more than just a tracker—it became a scaling enabler.
