Employee Screenshot Monitoring Software
Track the work progress of your employees and identify non-productive activities with employee screenshot monitoring. Set up the tracker to automatically take employee screenshots at your preferred interval and see what exactly each employee is working on.
Flexible Screenshot Configuration for Every Team, Project, and Policy
You can tailor screenshot behavior based on your company policies, specific projects, or individual contracts. WebWork gives you full control over how screenshots are captured, displayed, and managed across your organization.
Set screenshot rules the way you want
Across the entire workspace as the default
Per project when client requirements differ
Per contract for customized agreements
More flexibility than most employee monitoring tools
Adjust screenshot frequency from 1-10
Protect privacy with blurring intensity levels
Make them silent to not disturb your team
Apply different rules across teams and projects
Make them visible with a pop-up
Disable screenshots selectively
Go Beyond Static Images with Video Screenshots
Unlike many employee monitoring tools that stop at static screenshots, WebWork offers video screenshots — a more detailed way to verify work progress. For teams or projects where maximum transparency is essential, you get advanced visibility without forcing it across your entire organization. Similarly, you can apply your desired level of blurring to video screenshots and make them silent to maintain focus.
Screenshots Monitoring with Employee Activity Tracking
While your employees work, the time tracker will take screenshots of their screens automatically. Along with employee screenshot monitoring, you can also see:
- activity level percentage
- the number of mouse clicks, scrolls, and keystrokes
- tracker version
- OS type
- IP address
Prevent Time Theft & Buddy Punching
Employee screenshot monitoring helps prevent time fraud by providing visual proof of work during tracked hours. Instead of relying solely on manual time entries, managers can verify that work activity matches reported time.
How screenshot monitoring helps reduce time theft
Verifies active work during logged hours
Screenshots confirm that employees are working on assigned tasks rather than logging idle or non-work time.
Discourages buddy punching in remote teams
When time tracking includes visual verification, it becomes significantly harder for one employee to log hours on behalf of another.
Reduces inflated billable hours
Agencies and service-based businesses can confidently invoice clients knowing that time logs are backed by proof of work.
Encourages accountability without micromanagement
Transparent monitoring systems promote responsible work habits while maintaining team trust.
Identifies productivity gaps early
Activity levels and screenshots help managers detect disengagement, burnout, or workflow inefficiencies before they become larger issues.
Multi-Step Encryption for Screenshot Safety
WebWork uses the highest standards of keeping your screenshots secure through a multi-step encryption system.
- First, each screenshot file is assigned a unique token. This token is your data's personal bodyguard, ensuring each screenshot is shielded with its own layer of top-tier security, making unauthorized access nearly impossible.
- Then, each screenshot is secured with the AES-256-CBC algorithm. This step guarantees that your sensitive information remains protected both in storage and during transmission.
How to Set Up Screenshot Modes?
You can set a default screenshot mode for the workspace or separately for project contracts.
Default screenshot mode
The default screenshot mode applies to the whole workspace.
- Go to Settings > Screenshots
- Select the screenshot mode
- Select whether it needs to be silent
- Select whether it needs to be blurred
Screenshot mode for projects and contracts
For each project and contract you can set its own individual screenshot mode, different from the default one.
- Go to Projects > open or create a project > Properties > Screenshot mode >
- Go to Contracts > open or create a contract > Screenshot mode
Enhance Employee Screenshot Monitoring with More Features
Get next-level transparency of the employee work process with more employee monitoring features.
Activity Level Monitoring
Monitor the activity of each workspace member during work hours based on keyboard and mouse usage.
App & Web Usage Monitoring
See the apps & websites visited by each employee as a productivity metric.
Attendance monitoring
View the start and end times of each employee to identify who leaves early and who arrives late.
Our Customers and Users Love Us
And that’s what motivates us
Finally found a solution that balances oversight with trust
Managing a team of 12 remote designers and writers was becoming impossible without proper visibility. WebWork's screenshot feature has been a game-changer - I love that I can use blurred mode for creative tasks to respect privacy while still confirming productivity. The activity tracking shows me who's genuinely engaged versus just moving their mouse. ROI was immediate - caught two freelancers padding hours within the first week.
Emma F. Marketing Agency Owner
Perfect for client billing and team accountability
We bill clients hourly for development work, so accurate time tracking with proof is crucial. The screenshot intervals are perfect - frequent enough to verify work but not so intrusive that it slows down our developers. Love that I can show clients exactly what their money paid for. The background mode keeps our senior devs happy since they don't get constant notifications. Clean interface, reliable tracking.
Marcus R. IT Project Manager
Transformed our remote work culture
Initially worried about employee pushback, but the transparency actually improved morale. Team members can see their own productivity patterns and self-correct. The blurred screenshot option was key for getting buy-in from our graphic designers who work with confidential client materials. Activity levels help identify burnout before it becomes a problem. Three months in and both productivity and job satisfaction scores are up 15%.
David K. HR Manager
What are the benefits of using time tracking software with screenshots?
Employee screenshot monitoring provides detailed insights into the work process of employees. It also provides transparency into the progress of projects at all stages.
Who has access to screenshots?
The Workspace Owner and Executive Managers have access to the screenshots of all workspace members. Project Managers, Team Managers, and Project Viewers can access the screenshots of members assigned to them. Employees can only access their own screenshots if given permission.
Where are screenshots stored?
Screenshots are stored on Amazon S3 cloud and can be kept from 3 months to 1 year, depending on the pricing plan.
Does deleting screenshots delete activity data as well?
There are two ways to delete a screenshot. Click <span class = "main-font-bold">Delete</span> to remove the screenshots along with the tracked activity data for that period. Click <span class = "main-font-bold">Delete screenshot only</span> to keep the activity data for that period.
Can employees see when screenshots are taken?
Yes, in standard screenshot modes employees receive notifications when screenshots are captured. However, background or silent modes can be enabled where allowed by company policy, meaning screenshots are taken without pop-up notifications.
What happens when an employee is idle?
Screenshots are taken only during active work periods. If there is no keyboard or mouse activity, the system detects idle time and does not capture screenshots during breaks or inactivity.
Can screenshot monitoring capture personal or sensitive information?
Screenshot monitoring may capture whatever appears on the screen during work time. To protect privacy, many companies use blurred screenshot modes, limit monitoring to work hours, or disable screenshots for sensitive projects.
How can companies use screenshot monitoring ethically?
Ethical implementation requires transparency, written policies, employee consent, and clear communication about what data is collected and why. Companies should monitor only during work hours, avoid excessive surveillance, and prioritize privacy protections such as screenshot blurring.
Does screenshot monitoring slow down employee computers?
Modern screenshot monitoring tools are designed to run in the background with minimal system impact. When properly optimized, they consume very little CPU or memory and should not noticeably slow down employee devices.
What is the difference between screenshot monitoring and screen recording?
Screenshot monitoring captures periodic images at set intervals, while screen recording continuously records video. Screenshots require less storage space, are easier to review, and are generally considered less intrusive than full screen recording.
How long are employee screenshots stored?
Screenshot retention depends on the company’s plan and data policy. WebWork stores screenshots for 3 months to 1 year depending on the selected pricing plan. Screenshots can also be deleted manually at any time.
Can different employees have different screenshot settings?
Yes. Screenshot monitoring settings can be customized per workspace, project, contract, or employee. Some team members may have full screenshots enabled, while others may use blurred mode or have screenshots disabled entirely.
What additional data is tracked besides screenshots?
In addition to screenshots, time tracking software can show activity levels, keyboard and mouse usage, app and website usage, attendance data, IP address, operating system type, and time zone information.
Does screenshot monitoring work for remote teams?
Yes. Screenshot monitoring is commonly used for remote and hybrid teams. It works across different time zones and operating systems, helping distributed teams maintain transparency and accountability regardless of location.
Can employees delete or request deletion of screenshots?
Managers can delete screenshots either individually or along with associated activity data. Depending on company policy, employees may request deletion of specific screenshots if privacy concerns arise.
Does screenshot monitoring improve productivity?
When implemented transparently, screenshot monitoring can increase accountability, reduce time theft, improve client billing accuracy, and help managers identify workflow inefficiencies. It can also encourage employees to stay focused during work hours.
Is screenshot monitoring suitable for freelancers and agencies?
Yes. Agencies and freelancers often use screenshot monitoring for client billing verification, project transparency, and proof of work documentation. Customizable intervals allow businesses to balance oversight with flexibility.
How secure are employee screenshots?
Employee screenshots are protected through multi-step encryption, including file-level tokens and industry-standard encryption during storage and transmission. Data is stored securely on Amazon S3 cloud infrastructure to prevent unauthorized access.
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