Employee Screenshot Monitoring Software

Track the work progress of your employees and identify non-productive activities with employee screenshot monitoring. Set up the tracker to automatically take employee screenshots at your preferred interval and see what exactly each employee is working on.

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Employees tracking time with screenshots

Flexible Screenshot Configuration for Every Team, Project, and Policy

You can tailor screenshot behavior based on your company policies, specific projects, or individual contracts. WebWork gives you full control over how screenshots are captured, displayed, and managed across your organization.

Set screenshot rules the way you want

Employee screenshot monitoring configured per project to meet different client requirements

Across the entire workspace as the default

Per project when client requirements differ

Per contract for customized agreements

More flexibility than most employee monitoring tools

Adjust screenshot frequency from 1-10

Protect privacy with blurring intensity levels

Make them silent to not disturb your team

Apply different rules across teams and projects

Make them visible with a pop-up

Disable screenshots selectively

Go Beyond Static Images with Video Screenshots

Unlike many employee monitoring tools that stop at static screenshots, WebWork offers video screenshots — a more detailed way to verify work progress. For teams or projects where maximum transparency is essential, you get advanced visibility without forcing it across your entire organization. Similarly, you can apply your desired level of blurring to video screenshots and make them silent to maintain focus.

Video screenshots for detailed work verification with optional blurring and silent mode

Employee screenshot monitoring with automatic screenshots tracking employee activity in real time

Screenshots Monitoring with Employee Activity Tracking

While your employees work, the time tracker will take screenshots of their screens automatically. Along with employee screenshot monitoring, you can also see:

activity level percentage
the number of mouse clicks, scrolls, and keystrokes
tracker version
OS type
IP address

Prevent Time Theft & Buddy Punching

Employee screenshot monitoring helps prevent time fraud by providing visual proof of work during tracked hours. Instead of relying solely on manual time entries, managers can verify that work activity matches reported time.

How screenshot monitoring helps reduce time theft

Verifies active work during logged hours

Screenshots confirm that employees are working on assigned tasks rather than logging idle or non-work time.

Discourages buddy punching in remote teams

When time tracking includes visual verification, it becomes significantly harder for one employee to log hours on behalf of another.

Reduces inflated billable hours

Agencies and service-based businesses can confidently invoice clients knowing that time logs are backed by proof of work.

Encourages accountability without micromanagement

Transparent monitoring systems promote responsible work habits while maintaining team trust.

Identifies productivity gaps early

Activity levels and screenshots help managers detect disengagement, burnout, or workflow inefficiencies before they become larger issues.

Multi-Step Encryption for Screenshot Safety

WebWork uses the highest standards of keeping your screenshots secure through a multi-step encryption system.

First, each screenshot file is assigned a unique token. This token is your data's personal bodyguard, ensuring each screenshot is shielded with its own layer of top-tier security, making unauthorized access nearly impossible.
Then, each screenshot is secured with the AES-256-CBC algorithm. This step guarantees that your sensitive information remains protected both in storage and during transmission.

Explore Multi-Step Encryption

features-screenshots.img.multi-step-encryption_alt

How to Set Up Screenshot Modes?

You can set a default screenshot mode for the workspace or separately for project contracts.

Default screenshot mode

The default screenshot mode applies to the whole workspace.

Go to Settings > Screenshots
Select the screenshot mode
Select whether it needs to be silent
Select whether it needs to be blurred

Default screenshot mode applied across the workspace with silent and blurred options

Customized screenshot mode for individual projects and contracts

Screenshot mode for projects and contracts

For each project and contract you can set its own individual screenshot mode, different from the default one.

Go to Projects > open or create a project > Properties > Screenshot mode >
Go to Contracts > open or create a contract > Screenshot mode

Activity Level Monitoring

Monitor the activity of each workspace member during work hours based on keyboard and mouse usage.

features-screenshots.img.activity-level_alt

App & Web Usage Monitoring

See the apps & websites visited by each employee as a productivity metric.

features-screenshots.img.app-and-web-usage-monitoring_alt

Attendance monitoring

View the start and end times of each employee to identify who leaves early and who arrives late.

Our Customers and Users Love Us

And that’s what motivates us

Transparent Visual Proof with Automated Screenshots

WebWork solves the problem of unverifiable manual time tracking by providing automated, visual proof of work — screenshots and activity tracking together give us full transparency.

Gideon B. Small-Business user

User-Friendly Time Tracker with Improved Productivity Monitoring

I monitor employees, track hours, and detect productivity with WebWork Time Tracker. It’s user-friendly, simplifies viewing information, and saves time. I can easily see what employees are doing through screenshots.

Adonis M. Mid-Market user

Boosts Contractor Oversight and Budget Management

I use WebWork Time Tracker for timekeeping to ensure contractors are on task, enhancing productivity with screenshot monitoring. It helps in budgeting client projects, ensuring correct time allocation.

Dawn B. Small-Business user

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FAQ

What are the benefits of using time tracking software with screenshots?

Employee screenshot monitoring provides detailed insights into the work process of employees. It also provides transparency into the progress of projects at all stages.

Who has access to screenshots?

The Workspace Owner and Executive Managers have access to the screenshots of all workspace members. Project Managers, Team Managers, and Project Viewers can access the screenshots of members assigned to them. Employees can only access their own screenshots if given permission.

Where are screenshots stored?

Screenshots are stored on Amazon S3 cloud and can be kept from 3 months to 1 year, depending on the pricing plan.

Does deleting screenshots delete activity data as well?

There are two ways to delete a screenshot. Click Delete to remove the screenshots along with the tracked activity data for that period. Click Delete screenshot only to keep the activity data for that period.

Can employees see when screenshots are taken?

Yes, in standard screenshot modes employees receive notifications when screenshots are captured. However, background or silent modes can be enabled where allowed by company policy, meaning screenshots are taken without pop-up notifications.

What happens when an employee is idle?

Screenshots are taken only during active work periods. If there is no keyboard or mouse activity, the system detects idle time and does not capture screenshots during breaks or inactivity.

Can screenshot monitoring capture personal or sensitive information?

Screenshot monitoring may capture whatever appears on the screen during work time. To protect privacy, many companies use blurred screenshot modes, limit monitoring to work hours, or disable screenshots for sensitive projects.

How can companies use screenshot monitoring ethically?

Ethical implementation requires transparency, written policies, employee consent, and clear communication about what data is collected and why. Companies should monitor only during work hours, avoid excessive surveillance, and prioritize privacy protections such as screenshot blurring.

Does screenshot monitoring slow down employee computers?

Modern screenshot monitoring tools are designed to run in the background with minimal system impact. When properly optimized, they consume very little CPU or memory and should not noticeably slow down employee devices.

What is the difference between screenshot monitoring and screen recording?

Screenshot monitoring captures periodic images at set intervals, while screen recording continuously records video. Screenshots require less storage space, are easier to review, and are generally considered less intrusive than full screen recording.

How long are employee screenshots stored?

Screenshot retention depends on the company’s plan and data policy. WebWork stores screenshots for 3 months to 1 year depending on the selected pricing plan. Screenshots can also be deleted manually at any time.

Can different employees have different screenshot settings?

Yes. Screenshot monitoring settings can be customized per workspace, project, contract, or employee. Some team members may have full screenshots enabled, while others may use blurred mode or have screenshots disabled entirely.

What additional data is tracked besides screenshots?

In addition to screenshots, time tracking software can show activity levels, keyboard and mouse usage, app and website usage, attendance data, IP address, operating system type, and time zone information.

Does screenshot monitoring work for remote teams?

Yes. Screenshot monitoring is commonly used for remote and hybrid teams. It works across different time zones and operating systems, helping distributed teams maintain transparency and accountability regardless of location.

Can employees delete or request deletion of screenshots?

Managers can delete screenshots either individually or along with associated activity data. Depending on company policy, employees may request deletion of specific screenshots if privacy concerns arise.

Does screenshot monitoring improve productivity?

When implemented transparently, screenshot monitoring can increase accountability, reduce time theft, improve client billing accuracy, and help managers identify workflow inefficiencies. It can also encourage employees to stay focused during work hours.

Is screenshot monitoring suitable for freelancers and agencies?

Yes. Agencies and freelancers often use screenshot monitoring for client billing verification, project transparency, and proof of work documentation. Customizable intervals allow businesses to balance oversight with flexibility.

How secure are employee screenshots?

Employee screenshots are protected through multi-step encryption, including file-level tokens and industry-standard encryption during storage and transmission. Data is stored securely on Amazon S3 cloud infrastructure to prevent unauthorized access.

Voted Top Time Tracking Software of 2026

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