DeskTime Pricing: Every Plan Explained and What It Really Costs

Prices checked October 2026

When you search for time tracking software for your team, DeskTime often pops up. At first glance, it appears to have a straightforward pricing structure with three plans, each with a single price per user. As you read further, however, you start having doubts about the actual cost.

This guide breaks down DeskTime pricing, its features, limitations, and the real cost for different team sizes. For each plan, you’ll find the monthly cost, included features, limitations, and ideal use cases. Additionally, the guide compares DeskTime with WebWork to help managers choose the right option for their teams.

In summary, DeskTime Pro starts at $6.42/user/month for an annual subscription, while Premium will cost you $9.17. The Enterprise plan uses custom pricing. Only Premium provides the screenshots feature, and VAT is applied additionally.

Note that DeskTime may update its prices unexpectedly. Please, check current pricing on the official website before purchase.

DeskTime Pricing at a Glance

DeskTime pricing is based on the number of users and the plan you choose. There are three plans: Pro, Premium, and Enterprise. Each plan includes the features of the tier below it, with additional tools available as you upgrade. 

Per user, per month, excluding VAT. Prices checked October 2026.

Three details matter before you go further.

• Free trial: DeskTime offers a 14-day trial, and you don’t need a credit card to start.
• Annual billing: Paying yearly gets you one month free.
• Free plan: DeskTime’s pricing page does not list a free plan. 

DeskTime Pro: Core Tracking at $6.42 Per User

Pro costs $7.00 per user per month on monthly billing, or $6.42 on annual billing (prices checked October 2026). It’s the entry point, and it covers the basics well.

What Pro Includes

• Automatic time tracking
• Productivity calculation
• URL and app tracking
• Document title tracking
• Idle time tracking
• Project tracking
• Private Time, which lets employees pause tracking for personal use
• Break reminders
• Custom reports
• Google and Outlook calendar integrations

With automatic tracking, managers can see when each person starts and stops work, how much time is idle, and which apps and websites they use. In addition, the productivity score provides a quick overview of team activity without requiring managers to open every report.

What Pro Doesn’t Include 

However, Pro does not include screenshots, shift scheduling, or an absence calendar. It also lacks integrations with Jira, Asana, and GitLab. In addition, offline time approval and IP restrictions are unavailable on this plan. A dedicated account manager is not included either.

Who Pro Fits

Pro works for teams that are new to time tracking. Say you manage a 15-person agency. You want clean hours per project and a view of idle time. You don’t need visual proof of work, and nobody works fixed shifts. Pro covers that.

DeskTime Premium: What the Extra $2.75 Buys

Premium costs $10.00 per user per month on monthly billing, or $9.17 on annual billing (prices checked October 2026). That’s $2.75 more per user than Pro when billed annually, or about 43% more.

What Premium Adds

• Automatic screenshots
• Shift scheduling
• Absence calendar
• Project management integrations such as Jira, Asana and GitLab
• Offline time approval for company administrators
• IP restrictions
• A dedicated account manager
• Personalized onboarding

Offline time approval is worth a look if your people work away from the computer. An employee logs a client call, and an admin approves it before it lands in the timesheet. That keeps billable hours honest. The absence calendar shows who’s on leave, making it easier to plan the week. Shift scheduling helps if you run support or operations around fixed hours.

The Catch With Premium

However, these features come as a bundle, so you cannot purchase screenshots alone. Instead, you also pay for scheduling and integrations. For a team of 50 people, upgrading from Pro to Premium adds $137.50 per month, or $1,650 per year.

DeskTime Enterprise: Custom Pricing and Advanced Features 

DeskTime doesn’t publish an Enterprise price. You contact sales for a quote. Third-party reviews list this tier for organizations of around 200 users or more.

Enterprise includes everything in Premium, plus:

• VIP support
• Personalized employee training sessions
• Unlimited projects and tasks
• Unlimited data history
• Custom API functions

Read that list closely. Unlimited projects, tasks and data history are Enterprise features. That means Pro and Premium have caps on all three. The exact numbers sit in the plan comparison table on DeskTime’s pricing page. Check them against your project count and how far back you need reports before you pick a plan.

The Costs That Don’t Show on the Price Tag

The per-user number is only part of the bill. Here is what else to budget for.

Screenshots Start at Premium

If you want screenshots as a check on questionable activity, Pro won’t do it. You move to Premium and pay about 43% more per seat.

Caps on Projects, Tasks and History

Projects, tasks and data history are limited below Enterprise. A team with dozens of client projects, or one that needs long reporting cycles, can hit those limits faster than expected.

VAT

DeskTime’s prices exclude VAT. Whether tax gets added depends on your country and whether you enter a valid VAT code. Customers in Latvia pay 21% automatically. Ask your finance team how it applies to you.

A Small Annual Discount

Although one free month sounds appealing, the actual savings are modest. For example, annual billing on Pro saves $0.58 per user per month, or roughly 8.3%. As a result, a team of 50 users saves $348 a year. However, managers should choose an annual plan only when they’re confident the tool meets their needs. Ultimately, the discount shouldn’t be the deciding factor.

Add-Ons

We found no paid add-on modules in DeskTime’s plan documentation. Extra spend comes from moving up a tier, adding seats and paying tax.

What DeskTime Really Costs for 25, 50 and 100 Users

Per-user pricing looks cheap until you multiply it. Here are yearly totals on annual billing.

Yearly totals, before tax. The WebWork column uses the $3.99 starting price per user per month. Prices checked October 2026.

At 100 users, the gap between DeskTime Premium and WebWork Pro is $6,216 a year. One more tip: count only the people you actually track. Executives and managers often don’t need a seat.

DeskTime vs WebWork: Pricing and Plans Side by Side

WebWork starts at $3.99 per user per month. That’s $2.43 less than DeskTime Pro on annual billing, about 38% lower. Against DeskTime Premium the gap is $5.18, about 56% lower.

Price isn’t the whole story, so here is what each plan includes.

Prices checked October 2026. WebWork prices are shown on annual billing, the same basis as the DeskTime annual rates.

At almost the same cost as DeskTime Pro, WebWork Plus brings shift scheduling, timesheet approvals, and expense tracking features in addition to screenshots and unlimited projects available in WebWork Pro. WebWork Pro comes with attendance, leave, and holiday management, and invoicing functionalities too.

The difference becomes clearer when you compare the plans feature by feature. DeskTime has Google and Outlook calendar integrations available on all the plans, while WebWork integrates with Google Calendar and Outlook Calendar, helping teams manage their schedules alongside their time-tracking workflows. On the other hand, DeskTime includes URL and document tracking in its Pro plan. WebWork offers app and website monitoring on all plans, while advanced monitoring with URL and window-title details starts with the Plus plan. Consider these differences when choosing a plan for your team. 

There are add-ons available from WebWork, but at an additional cost: Smart Monitoring for $2.50, Payments & Payroll for $1.50, and White Label for $1.00.

You can test every plan during WebWork’s 14-day trial. See the full breakdown on the WebWork pricing page. If Time Doctor is also on your shortlist, our WebWork vs Time Doctor comparison covers that one too.

Which DeskTime Plan Fits Which Team?

Pro: Small Groups Who Need Hourly Times, Idle Time, and Productivity Readings

Pick Pro if you’re looking for start/end times, idle time, and a productivity reading for each user. Perfect for small groups of 30 or fewer without shift work and without screenshotting.

Premium: Hybrid Groups Who Need Supervision

Pick Premium if you’re supervising a hybrid or remote group who need proof of work, absenteeism reporting, and shift work schedule all in one package. It’s also good for teams that live in Jira or Asana.

Enterprise: Big Companies Who Need Tailored Solutions

Pick Enterprise if you’re running several hundred seats, have unlimited history, or want to connect the data into your own system using API integration. Expect a sales process and negotiated pricing.

When a DeskTime Alternative Makes More Sense

Premium is where DeskTime starts to cost real money per seat. If screenshots, scheduling and absence tracking are must-haves and budget matters, look at a DeskTime alternative that puts them in a lower tier. The same goes if you need unlimited projects without moving to a custom contract.

How to Pick a Plan Without Overpaying

1. Write your must-haves first. Screenshots? Shift scheduling? Jira sync? Let that list pick the tier, not the other way round.
2. Count real seats. Track only the people who need tracking.
3. Run the trial with a real team. Use the 14 days with five or ten employees, not just yourself. Review the reports after a full working week.
4. Price the next tier up. If you’ll outgrow Pro in six months, compare Premium now.
5. Set the monitoring policy before rollout. Screenshots and app tracking raise questions. Tell your team what you track and why. Our guide on remote employee monitoring covers what managers should and shouldn’t track.

Conclusion

DeskTime is an effective tracker that has a ladder of plans. The Pro version covers tracking time spent on work, idle time, and productivity. The Premium version includes screenshots, scheduling, and integration for about 43% more money per seat. The Enterprise plan uses custom pricing and is designed for larger organizations with more advanced requirements. 

The true cost becomes apparent after calculating how much it will cost per seat multiplied by the number of people using it and adding taxes. Make your calculations based on 25, 50, or 100 seats and compare them to WebWork pricing before committing. They both have 14-day free trials.