Clockify Pricing: Every Plan Explained and What It Really Costs

Prices checked October 2026

Clockify is one of the most well-known providers of time-tracking software, and its free plan is the reason why so many managers choose to try it. The free plan is a good starting point, but costs can add up as your team grows. Features such as timesheet approvals, invoicing and activity monitoring require paid plans, so it is worth checking what each tier includes before you commit.

This article breaks down each Clockify pricing plan, including its features, per-user cost, and the teams it suits best. It also estimates the annual cost for teams of 25, 50, and 100 users and compares Clockify with WebWork, which starts at $3.99 per user per month.

With annual billing, Clockify’s core paid plans range from $3.99 to $11.99 per user per month, as of October 2026. The free plan supports up to five users, while activity monitoring and screenshots are included in the Pro plan at $7.99 per user per month. Taxes are not included.

However, pricing and plan features may change without notice. Therefore, check Clockify’s official website for the latest rates before making a purchase.

Clockify Pricing at a Glance

Clockify uses per-user pricing. As you move to a higher plan, you get the features included in the lower tiers along with additional tools.

Per user, per month, excluding taxes. 

Three rules apply to every paid plan:

• Seats: Every active or invited user takes one paid seat, including the owner and admins. Deactivated users don’t.
• Annual discount: Annual billing generally saves around 20% compared with monthly billing, depending on the plan.
• Trial: You can test all Pro features free for 7 days, with no credit card.

Clockify Free Plan: What You Get for $0

The free plan costs nothing and has no time limit. It also has a user cap. Clockify pricing page lists up to five users, meaning you plus four invited people. Some older reviews still call the plan unlimited, so check before you plan around it.

What You Get

• Unlimited time tracking with a timer or manual entries
• Timesheet and calendar views
• Mobile and desktop apps
• Pomodoro timer, idle detection and reminders
• Team activity dashboard
• Basic reports

Where It Stops

The free plan has limitations on advanced reporting and administration features. Billable rates, kiosk clock-ins, timesheet approvals, and invoicing require a paid plan. Check Clockify’s current documentation for the exact report date-range and export restrictions before relying on them.

Who It Fits

A founder with four employees who needs a simple timer and a monthly hours report. Once you need to bill clients or approve hours, you have to upgrade.

Clockify Basic: Admin Tools From $3.99

Basic costs $3.99 per user per month on annual billing, or $4.99 monthly. It is built for administrators who need to control and clean up team data.

What Basic Adds

• Billable rates and historical rates
• Required fields, so nobody saves an entry without a project or task
• Bulk edit, time audit and split time
• Add time on behalf of others
• Hide time and pages from regular members
• Kiosk with PIN codes and multiple kiosks
• Break tracking and project templates
• Import tools, custom exports and multi-year reports

Where It Stops

No time off, no timesheet approval and no invoicing. Those start at Standard.

Who It Fits

Basic is a practical choice for teams that often deal with missing project details or need to correct time entries. It can also work well for hourly staff who clock in from a shared kiosk.

Clockify Standard: Timesheets and Billing at $5.49

Standard costs $5.49 per user per month on annual billing, or $6.99 monthly. This is where Clockify starts to work as a management tool.

What Standard Adds

• Timesheet approval and locked timesheets
• Time off and holiday tracking
• Invoicing, including recurring invoices
• Attendance and overtime reports
• Targets and reminders that email people who forget to log time
• A manager role with approval rights
• Task rates, time rounding and QuickBooks sync
• Kiosk branding and QR code sign-in

Where It Stops

No budgets, no labor cost reports, no scheduling and no monitoring. If you need to see project profit, Standard won’t show it.

Who It Fits

Agencies and service teams that bill by the hour and need approvals before invoicing. For example, a 20-person agency that reviews employee hours before sending monthly client invoices may find Standard a better fit than Basic.

Clockify Pro: Monitoring and Planning at $7.99

Pro costs $7.99 per user per month on annual billing, or $9.99 monthly. Most managers who need oversight end up here, because it holds both the financial and the monitoring tools.

What Pro Adds

• Activity monitoring, with app and website tracking, keyboard and mouse activity, and optional screenshots
• Scheduling, forecasting and recurring assignments
• Budgets, estimates and alerts before a project goes over
• Labor cost and profit reports
• Expenses and multiple client currencies
• Custom fields, user fields and scheduled email reports
• GPS tracking and kiosk photo capture
• A choice of data region: Germany, the UK, the USA or Australia
• Force timer, which blocks manual time entries

What to Know About Activity Monitoring

Clockify’s activity monitoring uses a separate agent app installed on company devices. Before enabling it, check the current documentation for the agent’s operating requirements, data collection settings, screenshot behavior, and access permissions. Set a clear monitoring policy so employees understand what information is collected and how it will be used.

Settle your monitoring policy before you switch it on. Our guide to remote employee monitoring covers what to track and how to explain it. The article on screenshots vs activity tracking helps you choose the right level.

Who It Fits

Teams that run client projects on fixed budgets and want time, cost and activity data in one place.

Clockify Enterprise: Security Controls at $11.99

Enterprise costs $11.99 per user per month on annual billing, or $14.99 monthly. It includes everything in Pro and adds the controls IT teams ask for:

• Single sign-on (SSO)
• SCIM user provisioning
• Custom subdomain
• Audit log
• Control accounts, which let admins log in as a user to troubleshoot

Larger accounts may qualify for a dedicated success representative. The thresholds are 120 seats on Basic, 90 on Standard, 60 on Pro and 40 on Enterprise.

This tier fits companies with a security review process, an identity provider and a compliance team that wants every change logged.

Add-Ons and Extras: Kiosk Seats and the CAKE.com Bundle

Clockify doesn’t sell feature add-ons. Two options still change your bill.

Limited Kiosk Seats

Staff who only clock in at a shared kiosk can take a limited seat instead of a full one. Annual prices per limited seat per month are $0.79 on Basic, $1.19 on Standard, $1.59 on Pro and $2.39 on Enterprise. Limited users can’t use the mobile app.

For 40 workers who only need limited kiosk access, the Standard limited-seat rate would total $47.60 per month, compared with $219.60 for 40 full Standard seats. These savings apply only if limited seats meet the workers’ access requirements.

The CAKE.com Bundle

The bundle costs $12.99 per user per month on annual billing, or $15.99 monthly. It combines Clockify at the Enterprise level with Pumble for team chat and Plaky for project boards. That is $1.00 more than Enterprise alone, so it pays off only if you would use all three tools. It doesn’t include data regions.

The Costs That Don’t Show on the Price Tag

The monthly price per user may look manageable, but your total bill depends on how many seats you need and whether you pay monthly or annually. Taxes can add to the final cost, too.

The Jump to Pro

Moving from Standard to Pro adds

$2.50 per user, about 46% more. It is also the step where monitoring, budgets and scheduling appear. Many managers only find this out after they commit to Standard.

Every Seat Counts

Owners, admins and managers each take a paid seat, and so do invited users who haven’t joined yet. Review your Team page each month and deactivate leavers to free their seats.

The Monthly Billing Premium

The monthly billing premium is around 25% on most plans. For 25 users

on Pro, monthly billing totals $2,997 a year instead of $2,397 with annual billing, a $600 difference.

Taxes and Refunds

Prices exclude taxes. VAT is added where Clockify must collect it, and you see the final amount at checkout. Clockify also doesn’t offer refunds except for billing errors, so run the 7-day trial first.

What Clockify Really Costs for 25, 50 and 100 Users

Per-user pricing looks small until you multiply it. These are yearly totals on annual billing.

Yearly totals before tax. WebWork columns use $3.99 (Pro) and $6.39 (Plus) per user per month. 

At 100 users, Clockify Pro costs $4,800 a year more than WebWork Pro and $1,920 more than WebWork Plus. Count only the people who need a seat. Executives often don’t.

Clockify vs. WebWork: Comparing Pricing and Features Side by Side

WebWork starts at $3.99 per user per month on annual billing. Clockify Pro is the first Clockify plan with screenshots and activity data, and WebWork Pro costs about 50% less than it. Higher up, WebWork Plus at $6.39 is about 20% below Clockify Pro, and WebWork Premium at $7.19 is about 40% below Clockify Enterprise.

There are several things that make Clockify better. It has a free plan for small teams, a forecast, a data region option, and a more advanced kiosk tools set. WebWork does not have an ever-free plan; there is a 14-day trial period with all features included without a credit card. In addition, its Pro version enables using only one integration at a time, stores screenshots for three months and chat history for 30 days. Plus and Premium versions raise the limits.

Four additional features are available for purchase in WebWork at $2.50 per user per month for Smart Monitoring, $1.50 per user per month for Payments and Payroll, $1.00 per user per month for White Label, and $1.00 per user per month for Device Compliance Monitoring. Payments and Payroll is included in Plus and Premium versions.

You can see every tier on the WebWork pricing page and test all of them during the free trial.

Which Clockify Plan Fits Which Team?

Free: Up to five people who need a timer and a simple report.

Basic: Teams that need clean timesheet data, billable rates or a kiosk, but no approvals.

Standard: Agencies and service teams that approve timesheets and invoice clients.

Pro: Managers who need budgets, scheduling and activity monitoring in one tool.

Enterprise: Companies with SSO, SCIM and audit requirements.

When a Clockify Alternative Makes More Sense

Consider a Clockify alternative when you manage more than five people and need monitoring, approvals or payroll without paying Pro-level prices. WebWork’s screenshots start on its $3.99 plan, and its payroll hours tracker comes with Plus.

Still comparing? Our list of the 15 best time tracking apps for remote teams covers the wider market. The DeskTime pricing breakdown uses the same format as this guide.

How to Pick a Plan Without Overpaying

1. Write your must-haves first. Approvals, invoicing, monitoring or budgets? Let that list choose the tier.
2. Count real seats. Use limited kiosk seats for shift workers, and skip seats for people who don’t track time.
3. Run the trial with a real team. Seven days of Pro is short. Use five or ten people and review their reports at the end of the week.
4. Price the next tier now. If you will need monitoring in six months, compare Pro costs today rather than after you migrate.
5. Choose annual billing last. The 20% discount is real, but refunds aren’t offered. Commit once the trial confirms the fit.
6. Set a monitoring policy before rollout. Tell your team what you collect and why.

Frequently Asked Questions About Clockify Pricing

How Much Does Clockify Cost per User?

Clockify’s paid plans cost $3.99 (Basic), $5.49 (Standard), $7.99 (Pro) and $11.99 (Enterprise) per user per month on annual billing. Monthly billing costs $4.99, $6.99, $9.99 and $14.99. A free plan covers up to five users. Taxes are extra. 

Is Clockify Really Free?

The free plan includes basic reports, while advanced reporting and administrative features require a paid plan. Check Clockify’s current documentation for the latest report limits and export options.

Which Clockify Plan Includes Screenshots?

Screenshots come with Clockify’s activity monitoring, which starts on the Pro plan at $7.99 per user per month on annual billing. It works through an agent app installed on company devices. WebWork includes screenshots on every plan, starting at $3.99 per user per month.

Is WebWork More Affordable Than Clockify?

For teams that need monitoring, yes. WebWork Pro costs $3.99 per user per month on annual billing and includes screenshots and activity tracking, while Clockify places them on Pro at $7.99. Clockify’s free plan is still the affordable choice for teams of five or fewer, since WebWork offers a 14-day trial instead.

Conclusion

The right Clockify plan depends on what your team needs. The Free plan may be enough for a small team, while Standard covers timesheet approvals and invoicing. If you need activity monitoring, budgets, and scheduling as well, Pro is the plan to consider, though it comes at a higher per-user cost.

Billing and approvals start with Standard at $5.49 per user per month. Monitoring, budgets, and scheduling start with Pro at $7.99. Multiply the price by your actual seat count, add taxes, and compare the total with WebWork before committing. Both tools offer a trial, so test them with the same team and projects.