Managing temporary workers, contractors, and remote staff requires robust time tracking that goes beyond simple clock-in/clock-out functionality. Staffing agencies need proof of work, accurate billing documentation, productivity insights, and the ability to demonstrate value to clients—all while maintaining trust with their workforce.

The challenge is real. Without proper time tracking and verification, staffing agencies lose an average of 12-15% of their gross margin through billing disputes, time theft, and administrative overhead. Meanwhile, agencies using comprehensive time tracking solutions report 40% faster invoice processing and 25% reduction in payroll discrepancies.

After extensive research analyzing current features, pricing, and real-world implementations, we’ve ranked the top 10 time tracking solutions specifically for staffing agencies in 2025. Our analysis prioritized proof of work capabilities, screenshot monitoring, productivity tracking, accurate billing documentation, and total cost of ownership.

#10: Time Doctor – Comprehensive Monitoring

Overview: Time Doctor provides extensive employee monitoring with screenshots and activity tracking, though it can feel invasive for some workers.

Key Features for Staffing:

• Screenshots every 3 minutes (customizable)
• Keystroke and mouse activity tracking
• Website and application monitoring
• Productivity analytics and ratings
• Offline time tracking capability
• HIPAA, GDPR, SOC 2 compliance

Pricing:

• Basic: $6.70/user/month
• Standard: $9.90/user/month
• Premium: $16.70/user/month

Pros:

• Comprehensive proof of work documentation
• Detailed productivity analytics
• Strong compliance certifications
• Offline tracking capability
• Work-life balance monitoring

Cons:

• Can be perceived as too invasive
• Basic mobile functionality
• Higher cost for full features
• Some workers find it stressful

Best For: Agencies that require strict verification of remote workers’ activity and need to show clients detailed productivity documentation.

#9: Hubstaff – Activity Monitoring Focus

Overview: Hubstaff combines time tracking with activity monitoring, offering screenshots and productivity metrics for remote workforce management.

Key Features for Staffing:

• Optional screenshot capture (1-3 per 10 minutes)
• Activity levels based on keyboard/mouse usage
• Application and URL tracking
• Productivity percentage calculations
• Mobile and desktop apps
• Project budget tracking

Pricing:

• Starter: $7/user/month
• Grow: $9/user/month
• Team: $12/user/month
• Enterprise: $25/user/month

Pros:

• Flexible screenshot frequency
• Good activity level tracking
• Strong integration options
• User-friendly interface
• Detailed timesheets

Cons:

• Screenshots limited on lower tiers
• Activity tracking can be gamed
• Higher tiers expensive
• Limited customization options

Best For: Agencies managing distributed teams where moderate monitoring and clear client reporting are needed without overwhelming workers.

#8: RescueTime – Automatic Productivity Tracking

Overview: RescueTime automatically tracks time spent on applications and websites, providing productivity insights without manual input.

Key Features for Staffing:

• Automatic time tracking
• Productivity scoring
• Website and app categorization
• Focus time tracking
• Distraction blocking features
• Weekly productivity reports

Pricing:

• Free Lite Plan (basic features)
• Premium: $12/month or $6/user/month for teams

Pros:

• Completely automatic tracking
• No manual time entry needed
• Good productivity insights
• Non-intrusive monitoring

Cons:

• No screenshot capability
• Limited proof of work features
• Not designed for billing
• Poor mobile functionality
• No timesheet approvals

Best For: Agencies wanting automatic productivity insights for knowledge workers but not requiring screenshots or billing documentation.

#7: TimeCamp – Automated with Screenshots

Overview: TimeCamp offers automatic time tracking with optional screenshots, balancing automation with verification needs.

Key Features for Staffing:

• Automatic time tracking based on keywords
• Optional screenshot capture
• Computer activity monitoring
• Billable hours tracking
• Timesheet approvals
• DCAA and HIPAA compliance

Pricing:

• Free Plan: Basic features
• Starter: $2.99/user/month
• Premium: $4.99/user/month
• Ultimate: $7.99/user/month

Pros:

• Automatic tracking reduces manual work
• Affordable pricing tiers
• Good compliance features
• Unlimited users on all plans

Cons:

• Screenshot quality issues reported
• Complex setup for automation
• Unreliable mobile app
• Customer support concerns

Best For: Budget-conscious agencies that want affordable tracking with optional screenshots and basic proof-of-work features.

#6: Deputy – Shift Management Plus Tracking

Overview: Deputy focuses on shift-based work with time tracking, though monitoring features are limited compared to dedicated solutions.

Key Features for Staffing:

• Digital timesheets
• Photo verification at clock-in
• Task management integration
• Shift scheduling
• Compliance automation
• Real-time attendance tracking

Pricing:

• Time & Attendance: $4.50/user/month
• Premium (full features): $6.00/user/month

Pros:

• Great for shift-based staffing
• Photo verification feature
• Strong compliance tools
• Good mobile experience

Cons:

• No screenshot monitoring
• Limited activity tracking
• No productivity metrics
• Basic proof of work features

Best For: Agencies managing shift-based or on-site workers where scheduling, attendance, and compliance matter more than detailed monitoring.

#5: Toggl Track – Trust-Based Tracking

Overview: Toggl Track takes an anti-surveillance approach while still providing accurate time tracking and reporting capabilities.

Key Features for Staffing:

• Manual and automatic time tracking
• Detailed time reports
• Project and client tracking
• Timeline feature shows computer activity
• Idle detection
• Strong API for integrations

Pricing:

• Starter: $9/user/month
• Premium: $18/user/month
• Enterprise: Custom pricing

Pros:

• Employee-friendly approach
• Excellent user interface
• Reliable and accurate
• Great reporting features
• Works offline

Cons:

• No screenshot capability
• Limited monitoring features
• Higher price point
• Trust-based system may not suit all clients

Best For: Professional staffing firms placing consultants where trust is high and detailed monitoring isn’t required.

#4: Harvest – Professional Time Tracking

Overview: Harvest excels at professional time tracking with excellent reporting, though it lacks employee monitoring features.

Key Features for Staffing:

• Simple time tracking interface
• Timesheet approvals
• Detailed time reports
• Invoice generation
• Expense tracking
• Team capacity planning

Pricing:

• Pro: $11/user/month
• Premium: $14/user/month

Pros:

• Professional and polished
• Excellent reporting
• Great for client billing
• Strong approval workflows
• Easy to use

Cons:

• No screenshot features
• No activity monitoring
• Limited proof of work
• More expensive than alternatives

Best For: Agencies that focus on polished time tracking and invoicing for client billing, rather than monitoring worker activity.

#3: Clockify – Free with Screenshot Add-on

Overview: Clockify offers unlimited free users with basic tracking, plus affordable screenshot monitoring as an add-on feature.

Key Features for Staffing:

• Unlimited users on free plan
• Screenshot add-on available
• Activity level tracking
• Detailed timesheets
• Project tracking
• Audit logs for compliance

Pricing:

• Free Plan: Unlimited users, basic features
• Basic: $3.99/user/month
• Standard: $5.49/user/month
• Pro: $7.99/user/month (includes screenshots)

Pros:

• Free for basic use
• Affordable screenshot option
• Simple interface
• Good reporting features
• No contracts required

Cons:

• Screenshots only on Pro plan
• Basic activity monitoring
• Limited automation
• Simple proof of work features

Best For: Small or growing agencies needing a free or low-cost option with the flexibility to add screenshot verification as they scale.

#2: QuickBooks Time – Enterprise Solution

Overview: QuickBooks Time provides comprehensive time tracking with activity monitoring, though at a premium price point.

Key Features for Staffing:

• Who’s Working dashboard
• Activity tracking
• Project tracking with job codes
• Timesheet approvals
• Signature capture
• Advanced reporting and analytics

Pricing:

• Premium: $20/month base + $8/user/month
• Elite: $40/month base + $10/user/month

Pros:

• Enterprise-grade features
• Strong compliance tools
• Excellent reporting
• QuickBooks integration
• Established and reliable

Cons:

• No screenshot features
• Limited monitoring capabilities
• Most expensive option
• Requires QuickBooks ecosystem

Best For: Established agencies already using QuickBooks for payroll and accounting who want integrated time tracking and compliance features.

#1: WebWork – Complete Monitoring & Tracking Solution

Overview: WebWork delivers the most comprehensive solution for staffing agencies, combining robust time tracking with flexible employee monitoring, screenshots, activity tracking, and built-in productivity analytics—all at an exceptional value.

Key Features for Staffing:

• Customizable screenshot monitoring (blur option for privacy)
• Activity level tracking with keyboard/mouse monitoring
• App and website tracking with productivity categorization
• Attendance monitoring with late/absence alerts
• Built-in payroll processing
• AI-powered productivity insights
• Billable hours tracking with multiple rates
• Comprehensive reporting for client proof of work

Pricing:

• Pro: $3.99/user/month
• Plus: $6.39/user/month (includes payroll)
• Premium: $7.19/user/month (white label + HIPAA)

Pros:

• Most comprehensive monitoring features
• Flexible privacy controls (blur screenshots, disable on demand)
• Best value – 60-75% less than competitors
• All-in-one solution (tracking + monitoring + payroll)
• Real-time activity dashboard
• Detailed proof of work documentation
• 26,000+ businesses trust WebWork

Cons:

• Newer company than some competitors
• Some advanced features require higher tiers
• Learning curve for all features

Best For: All staffing agencies needing comprehensive time tracking with flexible monitoring options, proof of work documentation, and exceptional value.

Why WebWork Wins:

1. Complete Proof of Work: Screenshots, activity levels, and app usage provide comprehensive documentation
2. Flexible Privacy: Agencies can customize monitoring levels based on client requirements and worker preferences
3. Built-in Payroll: Eliminate separate payroll processing costs
4. Superior Value: More features at 60-75% lower cost than alternatives
5. Client Transparency: Detailed reports and real-time dashboards build client trust

Feature Comparison

Choosing a time tracking system for your staffing agency comes down to balancing client expectations, operational efficiency, and worker trust. WebWork delivers the broadest feature set at the best price, but other tools may fit better depending on your model. If you’re placing consultants in trust-based roles, platforms like Toggl Track or Harvest can be a good match. For agencies managing shift-based work, Deputy may be the better choice.

The key is to start with the level of tracking that meets client requirements and keeps billing accurate. From there, you can adapt based on the realities of your business. In the end, the best solution is the one that helps your agency grow, strengthens client relationships, and supports the people doing the work.