Monitoring your employees’ attendance shouldn’t become a full-time job. But for many organizations, keeping track of who clocks in, takes breaks, and leaves early often becomes an error-prone, paper-heavy process. All that changes when you put together your time clock kiosk.

Setting up your time clock kiosk with WebWork is as easy as pie. You don’t need an IT team, any additional equipment, or a complex configuration.

What Is a Time Clock Kiosk, and Why Does Your Team Need One?

A time clock kiosk is shared hardware. It could be a tablet or any other screen that will allow your employees to punch in and out when they come to work and leave at the end of the day. This way, there’s no need for employees to log in from individual devices; instead, you can use one common device at the entrance/break room of your office.

The benefits are immediate:

• No buddy punching — identity verified via PINs
• Real-time attendance visibility for managers
• Automatic break tracking is built into the workflow
• Works on any device you already own

WebWork’s time clock kiosk is browser-based, which means you are not locked into buying specific hardware. An old iPad, an Android tablet, or even a laptop sitting on a counter will do the job.

What Devices Work with WebWork’s Kiosk?

Before setting things up, here’s what you can use: 

iPad (any generation): Mount it near the entrance using a simple wall mount or stand. Safari handles the kiosk perfectly.

Android Tablet: Any Android tablet with Chrome works. Older, inexpensive tablets are a popular choice since they remain stationary and run only the kiosk. 

Any browser on any device: Because WebWork’s kiosk runs entirely in the browser, a shared laptop, a Windows touchscreen, or even a mounted Chromebook all work without installing any additional software.

For teams that are frequently on the move, WebWork also offers mobile time tracking through its dedicated app, which is a good complement to the kiosk for field employees or remote workers.

Step-by-Step: Time Clock Kiosk Setup with WebWork

Step 1 — Log Into Your WebWork Account

Go to your WebWork dashboard and log in as an admin or manager. If you don’t have an account yet, you can start with a free trial. 

Step 2 — Navigate to the Kiosk Section

From the sidebar, find the Time Clock Kiosk option under your Features or Tools menu. Click to open the kiosk settings panel.

Step 3 — Select the Employees Who Will Use the Kiosk

WebWork lets you choose which team members are included in the kiosk. You can select individual employees or entire teams depending on your setup. This matters because each selected employee is assigned a unique PIN automatically. 

Step 4 — Set Up PINs for Each Employee

Each employee gets a unique numeric PIN.

This is what they type when they walk up to the kiosk to clock in. You can customize or auto-generate PINs—just make sure each team member receives theirs before launch.

PIN management is straightforward from the admin panel. You can reset a PIN anytime if an employee forgets it, and all changes take effect immediately.

Step 5 — Configure Break Tracking

WebWork reduces your administrative workload here. Before launching your kiosk, decide how you want to handle breaks:

• Paid breaks: the clock keeps running
• Unpaid breaks: the system pauses time and resumes when the employee returns
• Break duration limits: set maximum allowed break times

WebWork’s break tracking feature integrates directly into the kiosk flow. Employees simply tap “Start Break” and “End Break” on the kiosk screen, and the system handles the rest automatically. No more employees forgetting to log breaks, and no more guessing when calculating payroll.

Step 6 — Open the Kiosk on Your Device

Once you save the settings, WebWork generates a dedicated kiosk link. Open this link on the device you have chosen as your kiosk station. Most teams set the device to full-screen or kiosk mode through their browser settings, so employees can’t accidentally close the tab. 

On iPad: Settings → Guided Access locks the screen to one app. 

On Android: Use the built-in screen pinning feature (Settings → Security → Screen Pinning).

And that is it. Your kiosk is live.

Managing the Kiosk Day to Day

Once your time clock kiosk setup is complete, day-to-day management is minimal. Here is what you keep an eye on:

• Real-time attendance view: Your dashboard shows who is currently clocked in, who is on a break, and who has not arrived yet.
• WebWork automatically flags late arrivals and early departures based on the schedules you set.
• PIN resets: Takes about ten seconds from the admin panel.
• Adding new employees: You can add new hires to the kiosk the same way, and their PIN is ready before their first shift.

Adding GPS Verification for On-Site Teams

If your team works across multiple job sites or locations, there is an extra layer you should consider. WebWork’s employee GPS tracking lets you verify that clock-ins are actually happening at the right location.

Construction teams, cleaning businesses, personal care attendants, and any other company with field employees benefit immensely from this. If employees clock in away from the site, GPS tracking alerts you—so you always know where and when work is happening. 

Do my employees need a WebWork account?

No, all kiosk-only users can simply punch their PIN into a shared terminal.

What if my internet is not working?

WebWork is a cloud-based platform, meaning a live internet connection will be necessary to transfer your employees’ data. It will work better if the kiosk is located in closer proximity to your Wi-Fi connection.

Is it possible for me to have more than one kiosk at different locations?

Yes, multiple kiosks can be utilized at various locations, all under one admin.

Is my kiosk safe to use?

An employee’s specific PIN protects the security of your kiosk while giving admins the chance to see any information deemed unusual about your employee’s activity.

Conclusion 

A time clock kiosk is one of the simplest upgrades you can make to your attendance management process. With WebWork, the setup genuinely takes under five minutes — choose your device, assign PINs, configure break tracking—and you’re done. 

No paper timesheets. No forgotten punches. No arguments about who clocked in when.

If your team works across locations or needs an extra layer of verification, GPS tracking layers right on top of the kiosk, without any additional hardware.

Start with the kiosk, see the difference in your first week of payroll processing, and you will wonder why you did not set it up sooner.

Ready to get started? Set up your WebWork time clock kiosk today and give your team the simplest clock-in experience they have ever used.