Keeping track of employee working time is a challenging thing to do whether you have a small or big business. Yet, it is very crucial for your organizational success! Helping you to learn how your employees spend their time, what tasks they cover and what effort they put in, employee time tracking makes sure you manage the levels of productivity and efficiency in your business operations. These benefits of employee time tracking are proven to bring substantial positive outcomes. According to a time tracking survey, employee time tracking helps to improve data accuracy by 53% and productivity by 44%. It also reduces costs and increases revenue by 33%. What else can be more important? You optimize your working processes and save a lot of time, ultimately leading to saving a lot of money.
Now, valuing those benefits that come along with employee time tracking, you should seriously consider starting to practice it. Yet, before getting down to it, remember that it is not an easy job to do. You need to get equipped with the knowledge and skills, required for making it work to its fullest potential towards your organizational success. Learn these 3 best practices of employee time tracking, in order to make the most out of it. Are you ready? Time is ticking! Let’s go!
Explain Them The “WHY”
Just like almost all changes in your company, the introduction of employee time tracking will most likely be resisted by some of your employees. There may occur a misunderstanding about why you want to track your employees’ work. Maybe, you don’t trust them, or you want to catch them doing something wrong? Or, maybe, you are just enjoying being too bossy? Well, those maybes are all possible thoughts in their minds. And they can be very dangerous to your organizational success, if not treated properly beforehand. Thus, the best thing to do here is to sit down with your employees and explain the real “why” behind your decision of tracking their working time.
Why are you implementing an employee time tracking software? Well, you want to make your organizational workflow more efficient and effective. You want your clients to be billed properly and your expenses kept at the minimum. You want your employees to be paid for what they deserve, maintaining a fair salary system. What else do you have in mind as a reason for introducing an employee time tracking software? Tell them! Be open to them! Meanwhile, don’t forget to concentrate on the positive sides. Don’t tell them a reason like “I want to know what you’re spending time on instead of doing actual work”. Step into a diplomat’s shoes, and explain them good reasons that will make them trust you and want to follow you. That doesn’t include lying, though!
Choose The Right Software
When it comes to implementing an employee monitoring software, you better make sure you are using the right one. There are plenty of options out there, with a variety of many cool features. Call it an employee time tracking app, employee time clock app, employee time clock software, employee time spy, a web based time clock or whatever you would like. You should do a thorough research, and only after then, you will be able to choose the best tool for your business. Do you have a small business, or a large one with different tiers of services? Or, maybe you are a freelancer, looking for a practical tool to track your own working time more efficiently? Well, set your choosing criteria according to your own business’s needs and do your best to find the most appropriate one.
Here are some questions you would want to consider in your hunt for the best employee time tracking software, before making that decisive choice:
- Is it easy to use?
- Does it have color-coding?
- Will the system work with your computer(s)?
- Is the system web-based?
- What capacity of users does it have?
- Does it support mobile version? Android? iOS?
- What type of reporting system does it offer?
Found a software that has the answers to these questions according to your own expectations? Great! Only, one more thing:
- The price. How much will it cost?
The price of the software is of crucial importance as well. While there may be very expensive options in the market, there are always the other ones that offer the same features with lower costs. Thus, it’s your responsibility to do your homework well and find the most cost-effective solution to your employee time tracking needs. If you get lucky, you can even find free apps, or apps that don’t require any payment for individual users with no features limitation, just like WebWork Time Tracker. Great, huh? Now, once you have already chosen your perfect employee time tracking software and started implementing it, don’t forget to train yourself and your employees how to use it properly.
You may also want to check out this article: Why WebWork is Efficient for Employee Monitoring
Learn From The Data
There is no point in employee time tracking, if you are not going to analyze its data and reflect upon it. Look for points of inefficiency. See if there are any certain tasks that slow your team down or any employees that are struggling to use their working time efficiently. Make use of the data by analyzing every single point of it and improving areas where there is a need for improvement. This is strongly crucial in achieving maximum efficiency within your operational processes. In the end, operational changes based on real statistical interpretations are key to any business’s success.
Moreover, use the data to experiment new strategies. Don’t get stuck on your current place. Try new things, see if they perform better or worse, and make changes if needed. In a constantly changing business environment, you should really keep in mind that sometimes change is not just necessary but vital in your organizational success.
Now, having these crucial tactics in mind, you will be able to practice employee time tracking in your business more effectively. The benefits of employee time tracking come hand-in-hand with increased productivity, saved time and money. In the end, time is money, right? Also, employee time tracking will help you have a better understanding of what works and doesn’t work in your business’s operational processes. So, always spend more time and efforts analyzing your employee time tracking tactics, to maximize the overall success of your organization. Good luck!